Grants Specialist

Planned Parenthood Federation of America

Grants Specialist managing grant writing and reporting for Planned Parenthood Illinois. Collaborating with the Institutional Giving team to support organizational effectiveness and fundraising efforts.

Posted 6/24/2026full-timeChicago • Illinois • 🇺🇸 United StatesJuniorMid-Level💰 $58,000 - $65,000 per yearWebsite

Tech Stack

Tools & technologies

SFDC

About the role

Key responsibilities & impact

Provide support to institutional giving team in grant writing and grant reporting duties including:
Gathering information from program staff to articulate project goals, activities, outcomes, etc.
Writing/editing compelling and informative letters of intent, grant proposals, and reports for submission, including assembling documentation and budgets
Perform basic data analysis and visualization as necessary for grant reporting
Support the fundraising activities of the institutional giving team by ensuring that grant proposal and reporting timelines are on track and deadlines are met.
Assist in the coordination of site-visits and donor meetings, including the creation of briefing memos and meeting agendas.
Perform prospect research on current, lapsed, and prospective Institutional and Corporate Giving partners.
Create research briefings to be reviewed with Institutional Giving Team for potential funding opportunities.
Maintain timely and accurate records on current donors and potential donors to support ongoing activity and future fundraising—including plans, tracking, and reporting.
Ensure program staff are up-to-date and aware of grant requirements in order to be accountable to funders.
Demonstrate an understanding of and commitment to remain informed about PPIL protocols, policies, and procedures.
Demonstrate an understanding of and commitment to PPIL core values of access, activism, care, confidentiality, diversity, excellence, integrity, respect, self-determination, and stewardship; practice these values in relations with internal and external customers.
Provide on-going support to program and finance staff as it relates to grant administration and organizational policies.
Develop and maintain a basic grants management manual and communicate appropriately with staff concerning policies, procedures, and updates.
Maintain foundations records, grants calendar, and related management platforms utilizing Salesforce, NetSuite, and other online databases.
Coordinate the review, execution, and filing of grant agreements in collaboration with legal department and executive leadership.
Assist Development Data and Operations Manager in institutional gift processing, entry, and acknowledgement.
Other duties as assigned.

Requirements

What you’ll need

2+ years of experience with grants administration and/or compliance (government grant experience) preferred.
Bachelor’s degree or equivalent work experience preferred, High School Diploma/GED required.
Grant writing experience required in a nonprofit or philanthropic setting.
Ability to think and problem-solve creatively.
Strong project management and time management skills; highly organized and detail oriented.
Effective written and oral communication skills.
Ability to work among people with a wide range of cultural backgrounds, training and experience.
Enjoy working independently and as part of a team.
Proficiency with Microsoft Office required (Word, Excel, Outlook and PowerPoint).
Experience with Salesforce.com or other CRM systems (Raisers’ Edge, Donor Perfect) desired.
Technology skills must include expert-level Excel, and other Microsoft Office programs, and a strong ability to evaluate and learn new systems.

Benefits

Comp & perks

Company subsidized premiums on Medical, Dental, and Vision Insurance
Up to 12 weeks Paid Parental Leave for eligible employees
Generous Paid Time Off (PTO) and paid holidays
Mission focused work
401k with employer matching
100% company-paid Life Insurance
100% company-paid Short- and Long-Term Disability Coverage
Robust Employee Assistance Program
Professional Development awards and opportunities
Flexible Spending Accounts
Free Medical Services at PPIL
Pet Insurance

ATS Keywords

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Hard Skills & Tools

grant writingdata analysisdata visualizationproject managementtime managementgrants administrationcompliancebudgetingprospect researchgrants management

Soft Skills

creative problem-solvingorganizational skillsdetail-orientedeffective communicationcultural competencyteamworkindependence

Certifications

Bachelor’s degreeHigh School Diploma/GED