Executive Assistant
COPA - The Colorado Providers Association
Virtual Assistant
Outsource Recruiter
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $4 - $6 per hour
Job Level
Mid-LevelSenior
About the role
- Provide administrative and operational support to founders to ensure smooth business operations.
- Manage founders' calendars, schedule meetings, and coordinate travel arrangements.
- Review telecom and technology invoices to identify potential cost savings, service inefficiencies, and contract optimization opportunities.
- Enter and maintain data in Zoho CRM, ensuring accurate reporting of sales activity, quote status, and client interactions.
- Track invites, RSVPs, and follow-ups for marketing events, including post-event outreach and CRM updates.
- Monitor open quote requests from vendor partners, ensure timely responses, and update CRM records.
- Draft and schedule posts for company and leadership LinkedIn accounts to support brand and marketing campaigns.
- Help manage leadership inboxes, flagging urgent items, routing requests, and following up where needed.
- Support client-facing and internal tasks to free up founders' time and enable focus on sales and business growth.
- Work flexibly in a fast-paced, dynamic environment and collaborate as a key partner in the organization.
Requirements
- Proven experience in administrative or virtual assistant roles.
- Strong skills in bill analysis.
- Strong skills in CRM data entry and management.
- Strong skills in event coordination.
- Strong skills in LinkedIn content management.
- Strong skills in email monitoring and organization.
- Proficiency with Zoho CRM.
- Proficiency with Microsoft 365.
- Proficiency with LinkedIn.
- Proficiency with Zoom.
- Excellent organizational and communication skills.
- High attention to detail and ability to multitask effectively.
- Demonstrated ability to work independently and take ownership of tasks.
- Can adapt to changing priorities and handle a variety of tasks with a positive attitude.
- Familiarity with reviewing invoices and identifying discrepancies.
- Experience supporting sales or marketing activities.
- Prior exposure to telecom or technology services (not required, but a plus).
- Ability to learn new tools and processes quickly.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
bill analysisCRM data entryevent coordinationLinkedIn content managementemail organizationinvoice reviewsales supportmarketing supportdata managementmultitasking
Soft skills
organizational skillscommunication skillsattention to detailindependenceownership of tasksadaptabilitypositive attitudecollaborationtime managementflexibility
