Internal Events Specialist
Affirm
Workplace Events Manager
OpenAI
full-time
Posted on:
Origin: • 🇺🇸 United States • New York
Visit company websiteSalary
💰 $190,000 per year
Job Level
Mid-LevelSenior
About the role
- Oversee the planning, coordination, and execution of a diverse range of events across OpenAI’s New York office and regional East Coast offices
- Contribute to the operationalization of the Events & Experience program processes, building and running processes for event intake, booking/scheduling, tooling, and stakeholder communication
- Oversee on-the-ground event logistics, including vendor management, event production oversight, and real-time problem-solving
- Serve as a conduit to critical workplace support teams such as catering, AV, facilities, and corporate security, and collaborate with design, procurement, communications, and marketing
- Manage budgets and timelines for events
- Develop event success tracking through participant feedback and other relevant metrics and make data-driven recommendations for future improvements
- Partner with cross-functional teams across the company to build and support a wide variety of internal and external facing events
- Produce impactful events at scale and support event execution in-office (occasional evening work as needed)
Requirements
- 6+ years of event management experience or, ideally in a workplace/employee experience team
- Strong organizational and project management skills, with a proven ability to juggle multiple events simultaneously
- Proactive self-starter with experience working in face-paced, high growth companies
- Ability to roll up your sleeves and execute operational tasks while planning for future program scaling
- Excellent communication and interpersonal skills for working with team members and leaders at all levels
- Creative thinker with a keen eye for detail and a commitment to delivering high-quality, memorable events
- Ability to travel up to 15% of the time supporting events across other offices
- Comfortable working with tools such as Jira, Google docs/calendar, Notion; familiarity with event management tools such as Prismm and Swoogo a plus
- Experience managing vendors, budgets, timelines, and event production logistics
