Personal Assistant
Capital One
Senior Personal Assistant
Newton Europe
contract
Posted on:
Location: 🇬🇧 United Kingdom
Visit company websiteSalary
💰 £35,000 - £40,000 per year
Job Level
Senior
Tech Stack
Spring
About the role
- Support multiple Partners and Directors who are out in the field delivering projects and leading project teams
- Join the Cluster Support Team of Senior Personal Assistants providing tactical and efficient support
- Fixed Term Contract covering maternity leave for twelve months, based at Head Office in Kingston Bagpuize, Oxfordshire
- Work two days in the office and three days from home
- Work closely with the wider Executive Support function to provide effective support to multiple stakeholders
- Manage and maintain multiple diaries
- Schedule internal and external meetings/events of varying sizes (appraisals, client reviews, project reviews, board meetings, interviews, team meetings, third-party advisers)
- Coordinate and book complex travel and accommodation requirements
- Provide ad-hoc project team support on working location, events, and consolidation of travel
- Provide holiday cover for other Senior Personal Assistants
- Perform ad-hoc administrative tasks as needed
- Submit timecard and expenses in a timely manner
- Ensure Stakeholders are aware of important tasks and deadlines and need to action them
- Manage databases and filing system, including OneView Contacts Management System
- Drive and share best practice in supporting senior people across the business
Requirements
- At least 2 years of demonstrable experience in a Personal / Executive Assistant role supporting multiple people
- Experience of diary management, coordinating/booking and managing high volumes of activities, in particular travel and accommodation
- Ability to think ahead and anticipate needs before they arise
- Methodical coordination skills and logical thinking
- Exceptional organisational skills: ability to multi-task and organise others
- Excellent oral and written communication skills, with the ability to work and communicate effectively within a team
- Experience working within a high-paced environment, remaining calm under pressure, adaptable and responsive to changing challenges and priorities
- Excellent use of Outlook, Word, Excel, and PowerPoint
- A pleasure to work with – "can do – will do" and proactive attitude
- Discretion and confidentiality guaranteed
- Exceptional attention to detail and deadlines
- Capability to filter information and assess priorities
- Ability to quickly learn new IT systems and processes to provide support to colleagues
