Executive Assistant – Maternity Cover
Kraken
full-time
Posted on:
Location Type: Hybrid
Location: London • 🇬🇧 United Kingdom
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Act as the primary point of contact among executives, employees, clients, and external partners.
- Manage executives’ calendars, schedule appointments, and coordinate meetings.
- Arrange travel and accommodation for executives.
- Assist in organising, hosting, and running both internal and external events for prospective clients.
- Oversee internal and external communications across multiple platforms, including email, LinkedIn, and Slack.
- Take meeting minutes and provide concise summaries.
- Screen and direct phone calls, as well as manage correspondence.
- Prepare executives for meetings by compiling briefing notes and key information.
- Organise team social events, booking venues, and scheduling activities.
- Provide cross-functional support in marketing, onboarding, recruitment, and accounting when needed.
- Provide administrative support for corporate tickets, summit registrations, and event passes.
- Coordinate catering and hospitality for client workshops, office visits, and partner meetings.
- Manage executive and team expense submissions, reconciliations, and tracking.
Requirements
- Experience working in a fast-paced environment.
- Strong work ethic with a proactive and solutions-oriented mindset.
- Exceptional organisational and time management skills.
- Proficiency with Google Suite (Docs, Sheets, Slides, Calendar, etc.).
- Previous experience as an EA reporting to a C-suite executive in a high-growth company
- Or experience in the F&B/hospitality industry (or a similarly dynamic setting).
- Excellent communication and interpersonal skills. Ability to multitask and prioritise tasks effectively.
- Comfortable working across multiple time zones and familiar with scheduling international meetings
Benefits
- Flexible working hours
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementevent coordinationmeeting minutesexpense managementbriefing preparationcross-functional supportschedulingtravel arrangementhospitality managementcommunication management
Soft skills
organisational skillstime managementproactive mindsetsolutions-orientedcommunication skillsinterpersonal skillsmultitaskingprioritisationadaptabilityteam collaboration