Personal Assistant
Capital One
full-time
Posted on:
Location Type: Hybrid
Location: Nottingham • 🇬🇧 United Kingdom
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Manage daily calendars for multiple leaders and executives, demonstrating ability to strategically prioritise across many requests and apply problem-solving skills to ensure time is leveraged in the highest value way
- Build and maintain strong business relationships with executives (including C-Suite leaders) and administrative staff across internal and external organisations to coordinate confidential and high-visibility stakeholder meetings
- Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for team meetings, client/partner meetings, and conferences
- Partner with Communications team to assist with planning for internal and external executive speaking engagements
- Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
- Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events), being a beacon for team inclusion and belonging
- Prepare professional business communication documents including emails, department newsletters and be able to edit shared documents
- Participate in general administrative duties (printing, copying etc), desk allocation, mail distribution, ad-hoc projects, committees and/or group events
- Promote a fun and team-oriented work environment for both your client group and the broader administrative team
Requirements
- Experience in a PA or Admin role
- A flexible and proactive approach
- Fantastic attention to detail
- Highly developed skills in Microsoft or G-Suite
- Excellent interpersonal and communication skills
- Fantastic time management
- Good judgement and prioritisation capabilities
Benefits
- Immediate access to our core benefits including pension scheme, bonus, generous holiday entitlement and private medical insurance
- Flexible benefits available including season-ticket loans, cycle to work scheme and enhanced parental leave
- Open-plan workspaces and accessible facilities designed to inspire and support you
- Our Nottingham head-office has a fully-serviced gym, subsidised restaurant, mindfulness and music rooms
- In London, you can heighten your mood with a run on our rooftop running track or an espresso at the Workshop Coffee café
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtravel arrangementsexpense reportingbusiness communicationevent coordinationadministrative duties
Soft skills
problem-solvingstrategic prioritizationinterpersonal skillscommunication skillsattention to detailtime managementgood judgementproactive approach