Executive Assistant
Dohop
Personal Assistant – 12 month FTC
Linklaters
contract
Posted on:
Location Type: Remote
Location: Remote • 🇬🇧 United Kingdom
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Provide high-level, confidential administrative and project support to Linklaters’ global Technology & Data function.
- Manage complex diaries, coordinating international communications and events, and acting as a key liaison for stakeholders across multiple time zones.
- Own all aspects of meeting administration, from agenda and document preparation to minute taking, action tracking, and post-meeting follow-up for Technology Leadership Team and department meetings.
- Arrange and coordinate domestic and international travel, event bookings, social engagements, and associated logistics for Technology leadership.
- Prepare, review, and distribute sensitive business documents, presentations, and planning materials, supporting both regular operations and special projects.
- Lead the organisation and support of Technology department onboarding in partnership with Recruitment and HR, ensuring a smooth start for new joiners and acting as a first point of contact for people managers.
- Maintain top-level Technology department distribution lists and organigrams, collaborating with People Managers and Team Leaders for updates.
- Partner with Strategic Sourcing to coordinate supplier engagement, contract approval workflows, business reviews, and communications, ensuring alignment with firm policies.
- Support Recruitment with scheduling, document circulation, interview logistics, onboarding facilitation, and reporting.
- Serve as a facilitator and active member of the Technology Social Committee and EDIT (Equality, Diversity & Inclusion in Technology) group, leading on departmental and inclusion initiatives across sites.
- Build strong relationships across the firm, supporting senior management, team PAs, ExCom, HR, Recruitment, and offering holiday and peak demand cover for other Business Team Assistants as needed.
Requirements
- Minimum five years’ practical experience as a Personal or Executive Assistant at senior level, supporting C-suite or executive leadership in a complex, fast-paced environment.
- Track record of managing and prioritising demanding, confidential workloads for multiple senior stakeholders.
- Excellent organisation skills with a strong eye for detail and the ability to take initiative, work independently and remain composed under pressure.
- Confident written and verbal communicator, able to represent the executive function to all levels, internally and externally.
- Strong client service ethos, proactive, adaptable, flexible and always responsive to changing needs.
- Proven administrative, diary management and logistical coordination skills, including multi-time zone scheduling, virtual meeting set-up and extensive travel arrangements.
- Advanced user of Microsoft Office, Outlook, Word, PowerPoint and Excel, and comfortable with wider IT systems; interested in new technologies and ways of working.
- Experience supporting recruitment administration, including interview and onboarding logistics, and collaborating with HR teams.
- Understanding of business drivers and time-sensitive project priorities, with commercial awareness.
- Acts with professionalism, integrity and discretion, demonstrating sound judgement and strong appreciation of confidentiality.
- Positive, ‘can do’ attitude, resilient and able to adapt to shifting priorities, tight deadlines or periods of major change.
- Professional, inclusive and relationship-driven. Able to build rapport across all levels and cultures, championing firm values including diversity and inclusion.
- Team player willing to provide support to colleagues across the firm, including during periods of absence and peak demand.
- Secretarial qualification and/or degree preferred.
Benefits
- Private Medical Insurance
- Free in-house fitness centre and subsidised health club memberships
- Free onsite GP service and periodic health assessments
- Pension and flexible savings options
- Income protection and life assurance
- Mortgage advice and will-writing services
- Emergency family care
- Additional holiday/birthday leave
- Maternity/paternity/shared parental leave
- Travel insurance and season ticket loan
- Option to join sports and social clubs, as well as our employee networks groups
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
diary managementlogistical coordinationadministrative supportdocument preparationminute takingaction trackingtravel arrangementsonboarding facilitationschedulinginterview logistics
Soft skills
organisation skillsattention to detailinitiativeindependencecomposure under pressurewritten communicationverbal communicationclient service ethosadaptabilityrelationship building
Certifications
secretarial qualificationdegree