Linklaters

Executive Assistant

• Provide high-level, confidential administrative and project support to Linklaters’ global Technology & Data function.
• Manage complex diaries, coordinating international communications and events, and acting as a key liaison for stakeholders across multiple time zones.
• Own all aspects of meeting administration, from agenda and document preparation to minute taking, action tracking, and post-meeting follow-up for Technology Leadership Team and department meetings.
• Arrange and coordinate domestic and international travel, event bookings, social engagements, and associated logistics for Technology leadership.
• Prepare, review, and distribute sensitive business documents, presentations, and planning materials, supporting both regular operations and special projects.
• Lead the organisation and support of Technology department onboarding in partnership with Recruitment and HR, ensuring a smooth start for new joiners and acting as a first point of contact for people managers.
• Maintain top-level Technology department distribution lists and organigrams, collaborating with People Managers and Team Leaders for updates.
• Partner with Strategic Sourcing to coordinate supplier engagement, contract approval workflows, business reviews, and communications, ensuring alignment with firm policies.
• Support Recruitment with scheduling, document circulation, interview logistics, onboarding facilitation, and reporting.
• Serve as a facilitator and active member of the Technology Social Committee and EDIT (Equality, Diversity & Inclusion in Technology) group, leading on departmental and inclusion initiatives across sites.
• Build strong relationships across the firm, supporting senior management, team PAs, ExCom, HR, Recruitment, and offering holiday and peak demand cover for other Business Team Assistants as needed.

Personal Assistant – 12 month FTC