Mullins Mechanical

Bilingual

• Project Documentation: Assist in the preparation, distribution, and organization of project documentation including Drug Screens, Background Checks, New Hire Orientation Agendas, Employment Offer Letters, Craft Testing Schedules, Job Descriptions, etc.
• Correspondence: Manage correspondence with managers, candidates, and suppliers via email, phone, and in-person meetings.
• Recruiting: Assist with candidate screenings and back-up Recruiters as needed.
• Scheduling: Coordinate interviews, meetings, and appointments.
• Data Entry: Accurately enter data into various software systems and maintain project files in an organized manner.
• Material Procurement: Assist in the procurement of materials by preparing purchase orders, tracking deliveries, and communicating with suppliers.
• Billing and Invoicing: Support the billing process by preparing invoices, tracking payments, and resolving any billing discrepancies.
• Office Management: Perform general office duties such as answering phones, filing paperwork, and ordering supplies.

Resource Management Coordinator, Bilingual

Administrative Assistant

Bilingual Administrative Assistant – Recruiting

• Provide administrative support to the Preconstruction team, including estimators, preconstruction managers, and department leadership.
• Collect, organize, and maintain preconstruction documentation such as bid invitations, vendor and subcontractor quotes, material takeoff reports, estimate documentation, and scope documents.
• Assist with bid and proposal preparation, including compiling exhibits, narratives, schedules, and other required documents.
• Maintain a complete Preconstruction Calendar to track bid due dates, addenda, clarifications, and submission requirements across multiple projects.
• Utilize Building Connected Software to coordinate communication with vendors, subcontractors, suppliers, and internal teams to collect pricing, qualifications, and required pre-bid documentation.
• Utilize Salesforce Software to assist with input and maintenance of data in estimating, project management, and document control systems.
• Maintain preconstruction filing systems in accordance with company standards.
• Support handoff from preconstruction to operations by organizing estimate summaries, scope clarifications, assumptions, and project start-up documentation.
• Prepare meeting materials, agendas, and notes for preconstruction meetings as needed.
• Assist with reporting and tracking of preconstruction metrics such as bid volume, win/loss data, and workload forecasting.
• Perform general administrative duties including scheduling, correspondence, document formatting, and internal coordination.
• Ability to work remotely and manage work load in an independent environment.

Administrative Assistant – Pre-Construction

Director

• Provide executive oversight for a portfolio of large, complex, and high-profile projects
• Support Project Executives throughout all phases of work
• Ensure execution strategies, staffing plans, constructability reviews, and logistics plans are established early
• Lead executive-level project reviews and intervene when performance deviates from the plan
• Maintain full P&L responsibility for all assigned projects
• Oversee project forecasting, margin performance, contingency management, change strategy, and cash flow
• Review financial performance and guide Project Executives in recovery planning
• Lead, mentor, and develop Project Executives
• Ensure adherence to company policies, procedures, and operating standards
• Set expectations for performance, accountability, and leadership behaviors
• Support succession planning, leadership readiness, and long-term talent development
• Participate in hiring, evaluation, and advancement of senior project leadership
• Champion the company’s safety culture across all assigned projects

Director of Construction – Mechanical New Construction

Learning and Development

• Support and promote Mullins’ safety culture at the job-site level
• Use discretion, independent judgement, and professional skills to plan and implement safety training from the corporate training program that applies to each jobsites scope and needs
• Coordinate onboarding efforts with Human Resources and the Recruiting Department
• Collaborate with the Project Management team to schedule and conduct safety training as needed, the use of on-site safety coordinators may be needed or required at times and should be coordinated with the Project Managers and Corporate Safety Trainer
• Submit Monthly & Quarterly Reports to the Corporate Safety Trainer
• Have full capabilities to train on higher level training courses:
• Mobile Elevated Working Platform (MEWP)
• Telehandler/Forklift (TELE)
• First-Aid/CPR/AED
• Confined Space
• Lockout/Tagout (LOTO)
• Heavy Equipment
• Scaffold Competency
• Fall Protection
• Ladder Safety
• Make recommendations to improve processes and procedures and look for ways to continuously improve Mullins’ Safety Training Program and related policies and procedures
• Maintain a culture and working environment where safety and its required training is planned in every task
• Maintain detailed training files and records
• Ensure PPE requirements are met by all employees on-site through proper training and culture building strategies.
• Build proficiency within Procore, Schoox, Excel, Word, Outlook, PowerPoint, etc.

Safety Training Specialist – Traveling

Human Resources

• Partner with executive and operational leadership to align HR programs, workforce planning, and talent strategies with business goals.
• Lead and develop the HR team, ensuring effectiveness, service delivery, and continued professional growth.
• Analyze HR metrics, turnover data, market trends, and workforce planning needs to drive decision-making and improvements.
• Build and manage scalable performance management, career development, mentorship, and leadership development programs.
• Foster a culture rooted in accountability, safety, teamwork, and professional growth.
• Oversee employee engagement strategies including recognition programs, communication practices, and organizational development initiatives.
• Serve as the primary resource for complex employee relations issues, investigations, conflict resolution, disciplinary actions, and performance challenges.
• Provide coaching and HR advisory support to supervisors and management to build leadership capability.
• Ensure fair, consistent, and legally compliant employment practices across the organization.
• Ensure compliance with all federal, state, and local employment laws including ADA, FMLA, FLSA, I-9, EEO, COBRA, USERRA, workers’ compensation, and other regulatory requirements.
• Lead HRIS optimization, process improvement initiatives, and digitalization strategies to enhance efficiency.
• Support payroll and workers’ compensation processes as needed.
• Oversee annual employee communications, open enrollment, policy updates, and employee-facing programs and events.

HR Manager

Project Manager

• Development and management of all project documentation
• Schedule and lead project hand-off meetings to ensure important job information is gathered before proceeding into construction phase
• Prepare construction budget by studying plans and specifications and identifying and projecting costs for each scope/item/division; convert estimates into cost budgets and verify cost code accuracy
• Obtain appropriate permits
• Finalize Schedule of Values for owner billing
• Build and actively manage the project schedule with the field supervisors
• Complete job number request forms and submit to accounting for job number assignment
• Prepare electronic timesheet to match cost code breakdown
• Ensure project financial success by establishing and managing project schedules and budgets, preparing and reporting monthly on job cost, and actively work to ensure project profitability
• Develop and write subcontracts and purchase orders as required including negotiating terms, price, deliveries, and restock fees
• Contractually manage subcontractors
• Submit new vendor/subcontractor form to AP prior to job start
• Prepare material status log and update continually
• Collect and organize submittals and product samples for approval as needed
• Prepare productivity tracking logs and update daily
• Prepare/review daily pipe and structural weld reports/inspection reports for tracking purposes
• Prepare PMIs (internal running punch list) and review with construction team
• Create and distribute RFIs for information and clarification of project specifics
• Prepare monthly project billing and/or invoices
• Submit credit card receipts weekly (Refer to the Corporate Credit Card Agreement)
• Resolve cost discrepancies by collecting and analyzing information
• Collaboratively price, negotiate, and formalize all changes in project scope
• Provide adequate Notices of Delay to Owners, General Contractors, and Sub-Contractors to document external schedule impacts
• Work collaboratively with Assistant Project Managers and Superintendents on their requests for resources as required to meet project schedules
• Hire field personnel as needed and work with HR to schedule onboarding of personnel
• Ensure client satisfaction while balancing competing demands among scope, time, and cost
• Review time sheets for accuracy and submit to HR/Payroll for processing
• Conduct direct report employee reviews annually or more often if needed
• Manage safety, quality, and productivity of the project
• Prepare/review safety and quality incident reports and submit to HR
• Submit employee reprimand, termination, and request off forms to HR
• Approve invoices in accounting software weekly
• Ensure jobsite remains clean and orderly
• Update Opportunity Project Tracking Form and submit to CRM Manager

Senior Project Manager – Mechanical Construction

• Own the design, development, and ongoing build‑out of the company’s LMS platform
• Partner directly with department leads (construction operations, project controls, safety, field leadership, support teams, etc.) to:
• Identify training needs and gaps
• Translate operational knowledge into structured learning content
• Build role‑based learning paths and progression pathways
• Develop training content including:
• LMS modules
• Job‑specific learning paths
• SOP‑based instruction
• System and process training materials
• Maintain content accuracy, version control, and continuous improvement as processes evolve
• Design and maintain standardized onboarding agendas and training materials
• Support and help lead general onboarding sessions for new hires
• Coordinate onboarding training across office, project, and field‑based roles
• Ensure new employees receive clear, consistent instruction aligned with construction operations and company standards
• Support and help shape the company’s employee development and leadership training initiatives
• Research, evaluate, and coordinate external leadership development programs and training providers
• Assist managers with identifying development opportunities for their teams and coordinating participation
• Help translate leadership concepts into practical, construction‑relevant learning experiences
• Provide training support for new systems, tools, and company initiatives
• Assist with company‑wide SOP documentation by helping convert procedures into usable training materials
• Participate in leadership workshops, training sessions, and company events
• Support engagement activities such as facilitating icebreakers or interactive learning components when appropriate
• Work cross‑functionally with HR, Operations, IT, Safety, and department leaders
• Track training effectiveness and gather feedback to improve programs
• Help establish foundational processes and standards for the learning function
• Grow alongside the role as the department expands, with the opportunity to take on future leadership or management responsibilities

Learning & Development Specialist

Manager

• Conduct internal audits and inspections to ensure compliance with quality management system.
• Assist in the implementation of inspecting, testing, and evaluating methods of construction.
• Ensure fabrication and installation efforts adhere to quality standards.
• Promote a culture of continuous improvement by identifying areas of improvement and implement change.
• Identify, document, and approve corrective actions for non-conforming products or processes.
• Maintain clear and effective communication with internal and external parties.
• Ensure customer satisfaction by addressing complaints and incorporating customer feedback into key performance indicators.
• Analyze problems, identify root causes, and prevent recurrence.
• Train staff on quality standards and best practices.
• Create and document non-conformance reports and logs.
• Assist in creating processes and procedures for quality department.
• Test welders and perform weld inspections under varies welding codes.
• Review client requirements and ensure specifications are met.
• Follow Project Quality Assurance Plans.
• Create inspection and test plans (I&TP’s)
• Committed to Mullins core values and safety policies.

Assistant Quality Manager – CWI

• Support and promote Mullins’ safety culture at the jobsite levels.
• Use discretion, independent judgement, and professional skills to plan and implement safety policies and procedures from the corporate policy list that apply to the jobsites scope and needs.
• Implement and make recommendations to improve Mullins’ policies, processes, and procedures.
• Keep abreast of all local, state, and federal construction-related safety regulations and laws.
• Collaborate with the Project Management team to create and maintain emergency response and crisis management plans.
• Ensure completion of on-site new hire safety orientations.
• Identify training needs of field staff and assist Site Safety Coordinators in scheduling required training.
• Acknowledge and celebrate safe behaviors and actions of others.
• Attend and participate in GC/subcontractor start-up meetings as needed.
• Provide guidance, consultation, and reinforcement to Site Safety Coordinators, Superintendents, Project Managers, and other personnel regarding safety policies.
• Conduct regular safety audits and review safety compliance of work on jobsites.
• Develop action steps to correct deficiencies.
• Prepare and distribute detailed audit reports and findings to on-site management.
• Conduct follow ups to ensure corrective measures have been implemented.
• Ensure project field documentation related to safety is being properly processed and maintained.
• Assist the Project Management team with creating and executing Site-Specific Safety Plans.
• Assist with OSHA site visits and inspections if the jobsite is visited by OSHA.
• Ensure Mullins Safety Analyses (MSAs) are completed and reviewed as needed, unless client’s form meets or exceeds information requested on MSA.
• Investigate all incidents and near misses, complete an Accident, Incident or Near Miss Investigation Report, and ensure appropriate reporting to Corporate Safety Manager, the client Safety Manager, and Mullins’ Project Management team, HR.
• Collaborate with the Project Management team and HR to ensure post-accident drug and alcohol tests are completed.
• Solicit feedback from personnel regarding areas of concern, issues, or opportunities for improvement, and advise the Mullins President.
• Represent Mullins in community and industry safety groups and programs.
• Maintain detailed safety files and records on site such as SDS, Inspection logs, etc.
• Provide advice on potential job safety requirements that will impact project cost or project delivery.
• Ensure PPE requirements are met by all employees on-site.
• Ensure safety equipment inspection records are maintained.
• Collaborate with the project team to ensure safety planning is built into the project schedule.
• Interface and collaborate with the Owner or GC Safety Representative, Mullins Project Management team during project close out to develop lessons learned.
• Coordinate with HR to ensure random drug screens are completed.
• Conduct daily site observations both Positive and Negative to document daily improvements and areas needing improvement.
• Build proficiency with ProCore.