Mullins Mechanical

Bilingual

• Project Documentation: Assist in the preparation, distribution, and organization of project documentation including Drug Screens, Background Checks, New Hire Orientation Agendas, Employment Offer Letters, Craft Testing Schedules, Job Descriptions, etc.
• Correspondence: Manage correspondence with managers, candidates, and suppliers via email, phone, and in-person meetings.
• Recruiting: Assist with candidate screenings and back-up Recruiters as needed.
• Scheduling: Coordinate interviews, meetings, and appointments.
• Data Entry: Accurately enter data into various software systems and maintain project files in an organized manner.
• Material Procurement: Assist in the procurement of materials by preparing purchase orders, tracking deliveries, and communicating with suppliers.
• Billing and Invoicing: Support the billing process by preparing invoices, tracking payments, and resolving any billing discrepancies.
• Office Management: Perform general office duties such as answering phones, filing paperwork, and ordering supplies.

Resource Management Coordinator, Bilingual

Administrative Assistant

Bilingual Administrative Assistant – Recruiting

• Provide administrative support to the Preconstruction team, including estimators, preconstruction managers, and department leadership.
• Collect, organize, and maintain preconstruction documentation such as bid invitations, vendor and subcontractor quotes, material takeoff reports, estimate documentation, and scope documents.
• Assist with bid and proposal preparation, including compiling exhibits, narratives, schedules, and other required documents.
• Maintain a complete Preconstruction Calendar to track bid due dates, addenda, clarifications, and submission requirements across multiple projects.
• Utilize Building Connected Software to coordinate communication with vendors, subcontractors, suppliers, and internal teams to collect pricing, qualifications, and required pre-bid documentation.
• Utilize Salesforce Software to assist with input and maintenance of data in estimating, project management, and document control systems.
• Maintain preconstruction filing systems in accordance with company standards.
• Support handoff from preconstruction to operations by organizing estimate summaries, scope clarifications, assumptions, and project start-up documentation.
• Prepare meeting materials, agendas, and notes for preconstruction meetings as needed.
• Assist with reporting and tracking of preconstruction metrics such as bid volume, win/loss data, and workload forecasting.
• Perform general administrative duties including scheduling, correspondence, document formatting, and internal coordination.
• Ability to work remotely and manage work load in an independent environment.

Administrative Assistant – Pre-Construction

Director

• Provide executive oversight for a portfolio of large, complex, and high-profile projects
• Support Project Executives throughout all phases of work
• Ensure execution strategies, staffing plans, constructability reviews, and logistics plans are established early
• Lead executive-level project reviews and intervene when performance deviates from the plan
• Maintain full P&L responsibility for all assigned projects
• Oversee project forecasting, margin performance, contingency management, change strategy, and cash flow
• Review financial performance and guide Project Executives in recovery planning
• Lead, mentor, and develop Project Executives
• Ensure adherence to company policies, procedures, and operating standards
• Set expectations for performance, accountability, and leadership behaviors
• Support succession planning, leadership readiness, and long-term talent development
• Participate in hiring, evaluation, and advancement of senior project leadership
• Champion the company’s safety culture across all assigned projects

Director of Construction – Mechanical New Construction

Learning and Development

• Support and promote Mullins’ safety culture at the job-site level
• Use discretion, independent judgement, and professional skills to plan and implement safety training from the corporate training program that applies to each jobsites scope and needs
• Coordinate onboarding efforts with Human Resources and the Recruiting Department
• Collaborate with the Project Management team to schedule and conduct safety training as needed, the use of on-site safety coordinators may be needed or required at times and should be coordinated with the Project Managers and Corporate Safety Trainer
• Submit Monthly & Quarterly Reports to the Corporate Safety Trainer
• Have full capabilities to train on higher level training courses:
• Mobile Elevated Working Platform (MEWP)
• Telehandler/Forklift (TELE)
• First-Aid/CPR/AED
• Confined Space
• Lockout/Tagout (LOTO)
• Heavy Equipment
• Scaffold Competency
• Fall Protection
• Ladder Safety
• Make recommendations to improve processes and procedures and look for ways to continuously improve Mullins’ Safety Training Program and related policies and procedures
• Maintain a culture and working environment where safety and its required training is planned in every task
• Maintain detailed training files and records
• Ensure PPE requirements are met by all employees on-site through proper training and culture building strategies.
• Build proficiency within Procore, Schoox, Excel, Word, Outlook, PowerPoint, etc.

Safety Training Specialist – Traveling

Human Resources

• Partner with executive and operational leadership to align HR programs, workforce planning, and talent strategies with business goals.
• Lead and develop the HR team, ensuring effectiveness, service delivery, and continued professional growth.
• Analyze HR metrics, turnover data, market trends, and workforce planning needs to drive decision-making and improvements.
• Build and manage scalable performance management, career development, mentorship, and leadership development programs.
• Foster a culture rooted in accountability, safety, teamwork, and professional growth.
• Oversee employee engagement strategies including recognition programs, communication practices, and organizational development initiatives.
• Serve as the primary resource for complex employee relations issues, investigations, conflict resolution, disciplinary actions, and performance challenges.
• Provide coaching and HR advisory support to supervisors and management to build leadership capability.
• Ensure fair, consistent, and legally compliant employment practices across the organization.
• Ensure compliance with all federal, state, and local employment laws including ADA, FMLA, FLSA, I-9, EEO, COBRA, USERRA, workers’ compensation, and other regulatory requirements.
• Lead HRIS optimization, process improvement initiatives, and digitalization strategies to enhance efficiency.
• Support payroll and workers’ compensation processes as needed.
• Oversee annual employee communications, open enrollment, policy updates, and employee-facing programs and events.

HR Manager

Project Manager

• Development and management of all project documentation
• Schedule and lead project hand-off meetings to ensure important job information is gathered before proceeding into construction phase
• Prepare construction budget by studying plans and specifications and identifying and projecting costs for each scope/item/division; convert estimates into cost budgets and verify cost code accuracy
• Obtain appropriate permits
• Finalize Schedule of Values for owner billing
• Build and actively manage the project schedule with the field supervisors
• Complete job number request forms and submit to accounting for job number assignment
• Prepare electronic timesheet to match cost code breakdown
• Ensure project financial success by establishing and managing project schedules and budgets, preparing and reporting monthly on job cost, and actively work to ensure project profitability
• Develop and write subcontracts and purchase orders as required including negotiating terms, price, deliveries, and restock fees
• Contractually manage subcontractors
• Submit new vendor/subcontractor form to AP prior to job start
• Prepare material status log and update continually
• Collect and organize submittals and product samples for approval as needed
• Prepare productivity tracking logs and update daily
• Prepare/review daily pipe and structural weld reports/inspection reports for tracking purposes
• Prepare PMIs (internal running punch list) and review with construction team
• Create and distribute RFIs for information and clarification of project specifics
• Prepare monthly project billing and/or invoices
• Submit credit card receipts weekly (Refer to the Corporate Credit Card Agreement)
• Resolve cost discrepancies by collecting and analyzing information
• Collaboratively price, negotiate, and formalize all changes in project scope
• Provide adequate Notices of Delay to Owners, General Contractors, and Sub-Contractors to document external schedule impacts
• Work collaboratively with Assistant Project Managers and Superintendents on their requests for resources as required to meet project schedules
• Hire field personnel as needed and work with HR to schedule onboarding of personnel
• Ensure client satisfaction while balancing competing demands among scope, time, and cost
• Review time sheets for accuracy and submit to HR/Payroll for processing
• Conduct direct report employee reviews annually or more often if needed
• Manage safety, quality, and productivity of the project
• Prepare/review safety and quality incident reports and submit to HR
• Submit employee reprimand, termination, and request off forms to HR
• Approve invoices in accounting software weekly
• Ensure jobsite remains clean and orderly
• Update Opportunity Project Tracking Form and submit to CRM Manager

Senior Project Manager – Mechanical Construction

• Own the design, development, and ongoing build‑out of the company’s LMS platform
• Partner directly with department leads (construction operations, project controls, safety, field leadership, support teams, etc.) to:
• Identify training needs and gaps
• Translate operational knowledge into structured learning content
• Build role‑based learning paths and progression pathways
• Develop training content including:
• LMS modules
• Job‑specific learning paths
• SOP‑based instruction
• System and process training materials
• Maintain content accuracy, version control, and continuous improvement as processes evolve
• Design and maintain standardized onboarding agendas and training materials
• Support and help lead general onboarding sessions for new hires
• Coordinate onboarding training across office, project, and field‑based roles
• Ensure new employees receive clear, consistent instruction aligned with construction operations and company standards
• Support and help shape the company’s employee development and leadership training initiatives
• Research, evaluate, and coordinate external leadership development programs and training providers
• Assist managers with identifying development opportunities for their teams and coordinating participation
• Help translate leadership concepts into practical, construction‑relevant learning experiences
• Provide training support for new systems, tools, and company initiatives
• Assist with company‑wide SOP documentation by helping convert procedures into usable training materials
• Participate in leadership workshops, training sessions, and company events
• Support engagement activities such as facilitating icebreakers or interactive learning components when appropriate
• Work cross‑functionally with HR, Operations, IT, Safety, and department leaders
• Track training effectiveness and gather feedback to improve programs
• Help establish foundational processes and standards for the learning function
• Grow alongside the role as the department expands, with the opportunity to take on future leadership or management responsibilities