Moneyfarm

Administrative Assistant

• Manage day-to-day office tasks, including filing, data entry, and document preparation.
• Maintain and update records, databases, and filing systems accurately.
• Answer and direct phone calls, emails, and other correspondence in a professional manner.
• Welcome and assist visitors, clients, and team members.
• Organize meetings, appointments, and conference calls.
• Setting up meeting rooms
• Ensure the office is presentable at all times
• Assist in planning and coordinating office events and activities.
• Monitor and manage office supplies to ensure availability.
• Coordinate with vendors and service providers for office needs.
• Prepare basic reports and presentations as required.
• Ensure the accuracy and confidentiality of sensitive information.
• Provide support to other departments as needed.
• Processing invoices in a timely manner
• Work closely with HR and OFM team members in other locations to achieve organizational objectives

Junior Office Manager

Financial Planning and Analysis

• Working closely with our finance team, you will dive into the day to day financial operations of a fast-growing Fintech.
• AP Ownership: Act as the primary bridge between the company and our Italian and UK suppliers to resolve queries and maintain strong relationships
• System Management: Master our ERP (Oracle NetSuite) by recording invoices with a sharp eye for correct tax coding and General Ledger (GL) accuracy
• Spend Control: Manage the Purchase Order (PO) lifecycle—reconciling invoices against orders and collaborating with departments across the firm to resolve any discrepancies
• Payment Operations: Prepare regular supplier payment runs and handle the secure upload of files to our banking portals for final approval
• Treasury & Expense Support: Assist with monthly bank reconciliations and credit card management for both UK and ITA entities
• Reporting & Compliance: Support the month-end close process, maintain the fixed asset register, and provide essential documentation during our annual audit

Junior Office Manager

Finance Intern