Personal Administrative Assistant / Executive Assistant
Prodeo Academy
Senior Legal Officer / Contract Management Specialist
MKS PAMP GROUP
full-time
Posted on:
Origin: • 🇲🇾 Malaysia
Visit company websiteJob Level
Senior
About the role
- Manage end-to-end contract lifecycle: creation, execution, tracking, renewal, and archiving
- Ensure all contracts are properly approved, signed, and stored in accordance with company policies
- Monitor contract deadlines, renewal dates, and deliverables
- Ensure compliance with internal controls, regulatory requirements, and legal standards
- Maintain a centralized, organized digital document repository of executed agreements, templates, and supporting legal documents
- Assist in drafting standard contracts and amendments using pre-approved templates
- Conduct initial reviews of third-party contracts, identifying key risks or deviations from standard terms
- Contribute to development and refinement of contract management processes and templates
- Support the Legal team in Geneva and affiliate companies in Asia; manage legal documentation for the Company and APAC affiliates
- Provide organized, detail-oriented, and proactive legal/contract administration support
Requirements
- Master's degree in law
- 3+ years of experience working in an in-house counsel environment, specializing in contract management and legal administration
- Expertise in contract structure, legal terminology, and contract management processes
- Familiarity with contract compliance and legal practices in Asia and UK (US, EU as a plus)
- Experience liaising with cross-functional or international teams
- Strong organizational and time-management skills
- Proficiency in document management systems, e-signature platforms (e.g., DocuSign, AdobeSign), and CRM tools
- Effective written and verbal communication skills; full professional proficiency in English required
- Ability to work independently and as part of a team
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment
- Excellent communication skills, sense of responsibility and initiative
- Ability to work autonomously; resistance to stress and time-pressure
- Excellent interpersonal skills and customer orientation; agile and flexible mindset
- Excellent organizational skills and attention to detail
- Ability to interact with colleagues of diverse cultures; respect for diversity
- Good IT skills; full professional proficiency in a Windows environment
- Knowledge of other languages is an asset
- Malaysian national or holder of a valid work permit in Malaysia
