Maritz

Procurement

• Lead strategic event sourcing and negotiations with hotels and suppliers to secure optimal pricing, contract terms, and value-added opportunities that align with client goals and program success
• Own the end-to-end sourcing process, including gathering program requirements, developing and issuing RFPs, evaluating proposals, and securing room blocks, logistics, and key services
• Negotiate, review, and finalize supplier contracts, ensuring all terms—including attrition, cancellation, and program-specific provisions—are accurate, compliant, and protective of client interests
• Manage program timelines and supplier milestones, tracking option dates, coordinating with internal teams and suppliers, and ensuring all contracts and documentation are completed accurately and on time
• Provide financial oversight and forecasting, including advising on deposit requirements, maintaining accurate budgets and cost savings projections, and ensuring systems reflect current program data
• Maintain accurate program records and documentation, ensuring all tentative, confirmed, and canceled programs are tracked in alignment with Maritz and client standards
• Build strong partnerships with clients, suppliers, and internal teams, maintaining proactive communication to ensure alignment, manage expectations, and deliver exceptional client experiences
• Support complex and high-priority program needs, including VIP requests and unique client requirements, while ensuring smooth transition and handoff to execution teams
• Contribute to a high-performing team culture, sharing insights, supporting peers, and identifying opportunities to improve efficiency, strengthen supplier partnerships, and drive program value

Sourcing Manager

Events

• Outline deliverables and manage the full project lifecycle for assigned programs/events, including timelines, budgets, and accurate execution of all details.
• Manage and negotiate supplier relationships across AV, general service contractors, hotels, DMCs, air, and other third‑party partners; monitor attrition dates and cancellation policies to ensure contracted services are fulfilled.
• Coordinate and attend site inspections; communicate registration and air needs; and lead working sessions with clients and internal stakeholders.
• Oversee overall project financials, including expense monitoring, forecasting, updating financial systems, and communicating changes to Sales/Account Management and clients.
• Negotiate supplier pricing, contract terms, and services through RFPs, bid analysis, and recommendations; track and report all changes and initiate payments, invoices, and project change orders.
• Maintain proactive communication with clients, leading regular status meetings and ensuring program objectives and expectations are met.
• Provide onsite leadership, managing client, supplier, and facility interactions to ensure programs operate as planned; anticipate and resolve challenges while limiting client liability.
• Lead team members when serving as onsite lead; manage VIP logistics and special projects; support proposal development and renewal deliverables; develop initial budgets for assigned programs.

Event Manager

Compliance

• Manage project financials, including revenue and gross profit tracking, cost reconciliation, and updates within internal systems.
• Prepare and review complex client invoices, ensuring accuracy and alignment with agreements to support positive project cash flow.
• Reconcile project details in accordance with client/vendor agreements, internal policies, and HCP ToV requirements.
• Provide financial and compliance updates to Event Management and Account Managers, identifying opportunities to improve project profitability.
• Complete monthly closing tasks, including research, follow‑up, and detailed analysis of project data.
• Serve as a resource for contract compliance, offering guidance to Account Teams, Event Managers, and Sales teams on policy requirements.
• Maintain all required documentation for GAAP, internal audits, external audits, and client audit requests.
• Support enhancements to SOPs, ensure SLAs are met, and may lead internal initiatives or assist with onsite or remote client support as needed.

Compliance Manager

• Serve as the primary client contact and lead for assigned HCP programs, establishing workflows and timelines to ensure timely, accurate coordination of all program details from planning through execution and reconciliation.
• Manage end-to-end program logistics, including coordinating hotel accommodations, destination management companies (DMCs), air travel, and third-party suppliers, while ensuring all contracts and program components align with client and organizational standards.
• Develop and maintain detailed program itineraries and agendas, ensuring all logistics, requirements, and deliverables are clearly documented and communicated to internal teams, suppliers, and stakeholders.
• Utilize program management systems to track and manage all program activity, ensuring accurate documentation, recordkeeping, and file management in accordance with Maritz, client, and HCP compliance requirements.
• Manage program budgets and financial reporting, including forecasting, tracking expenses, reconciling supplier payments, auditing invoices for accuracy, and communicating financial updates and changes to clients proactively.
• Maintain proactive, ongoing communication with clients and stakeholders, leading regular status meetings and ensuring alignment on expectations, timelines, and program deliverables to support a seamless client experience.
• Coordinate with internal teams, suppliers, and technical partners, including supporting web-related program requirements and ensuring all program components are aligned and executed successfully.
• Support complex and high-priority program needs, including managing VIP logistics, special projects, and unique client requirements while ensuring compliance with HCP and pharmaceutical industry standards.
• Provide reporting, timelines, and program documentation as required, ensuring transparency, accuracy, and alignment with client expectations and compliance requirements.
• Contribute to a collaborative team environment, sharing insights, supporting peers, and identifying opportunities to improve efficiency, client satisfaction, and overall program success.

Meeting Event Manager – HCP Events

General Counsel

• Draft, review, and negotiate a broad range of commercial agreements including service agreements, statements of work, amendments, NDAs, licensing, technology, and vendor contracts to support business operations and strategic initiatives.
• Ensure contractual terms comply with legal requirements, internal policies, and risk‑management standards while balancing business objectives.
• Identify legal and commercial risks, propose alternatives, and escalate significant issues to the General Counsel as appropriate.
• Provide practical, business‑focused guidance to internal partners on contract terms, risk mitigation, compliance considerations, and general legal questions.
• Build strong relationships across the enterprise to support efficient, legally compliant decision‑making.
• Assist with document management, contract workflows, records management, compliance initiatives, and process‑improvement efforts.
• Conduct legal research and monitor regulatory developments related to commercial contracting, privacy, procurement, technology, and industry trends.

Corporate Counsel

Manager

• Independently oversee small to medium-scale events with a single onsite deployment, managing up to 3 temporary staff to support as many as 500 exhibitors
• Prepare onsite documentation, handle posting procedures, manage equipment logistics, and coordinate lead support area setup
• Assume responsibility for specific zones during larger events to ensure smooth and efficient operations
• Meet or exceed onsite sales goals by leveraging extensive knowledge of Exhibitor Services products and solutions
• Actively engage exhibitors through direct, face-to-face sales techniques to secure onsite lead retrieval sales and identify upselling opportunities
• Manage client interactions related to show reporting and onsite budget management
• Deliver critical customer service support by overseeing the Exhibitor Services technical inbox and independently addressing Level 2 support inquiries

Onsite Exhibitor Services Manager

• Serve as the primary client liaison and team leader for assigned pharma/life sciences programs and events, including advisory boards, ad boards, investigator meetings, and other HCP-focused engagements.
• Develop and manage comprehensive project timelines and budgets; ensure compliance with industry regulations and client business rules.
• Negotiate and manage supplier relationships (AV, hotel, DMC, air, and third-party vendors); monitor attrition dates and cancellation policies.
• Oversee financials, including expense tracking, revenue forecasting, and profitability targets; manage invoicing and final billing.
• Lead project teams through development, production, and quality assurance phases; maintain proactive communication with clients and internal stakeholders.
• Provide onsite leadership during events, anticipate and resolve challenges, and ensure flawless execution of all program elements.

Meeting Event Manager – HCP Programs

Project Manager

• Own projects end-to-end, from initial planning through execution and final reporting.
• Partner with clients to define scope, objectives, timelines, and success criteria
• Lead project planning, communication, and execution while ensuring alignment across teams
• Proactively guide clients through the planning process, offering best practices, creative alternatives, and solutions to improve outcomes
• Ensure operational excellence across all phases of delivery, including onsite execution
• Monitor progress, manage risks, resolve issues, and escalate when needed
• Deliver high-quality post-event reporting that provides insights, recommendations, and value to the client

Implementation Specialist

• Serve as the primary point of contact for dealerships of an OEM Digital Retailing system
• Subject Matter Expert (SME) on the OEM program, dealership operations, and automotive retail best practices to drive strong engagement and utilization
• Lead and facilitate user training and ongoing support throughout all phases of the implementation lifecycle
• Ensure key dealership personnel meet required turnaround times for critical implementation milestones
• Proactively identify implementation risks and work to mitigate effectively and efficiently
• Build strong partnerships with dealership teams through both in‑person and virtual consultations, coaching, and training sessions
• Deliver clear, engaging presentations and product demonstrations using established presentation materials
• Consult with assigned dealerships to develop actionable plans that align with their processes and support their unique operational needs
• Build strong, productive relationships with integrated vendor partners to support overall program success
• Document, communicate and escalate issues/concerns as necessary
• Monitor performance metrics regularly, leveraging data and analytics to assess progress and identify opportunities
• Participate in scheduled performance reviews and strategic planning sessions with Maritz Managers to exchange insights, refine best practices, and collaboratively resolve challenges
• Prioritize time effectively, focusing on high-impact activities and maintaining alignment with established goals
• Manage travel and program related expenses in accordance with Maritz guidelines

Automotive Digital Retail Implementation Manager

• Processing contracts in accordance with Company and Client standards
• Capturing overall cost savings per contract using the Cost Savings tool and presenting the information with the completed contract
• Entering contracted room blocks into Infor CRM and posting all fully executed contracts and required documentation
• Ensuring Travel Buyer commissions are accurately captured for bi‑weekly payroll
• Entering hotel contract negotiations into Excel to capture revenue and concession savings
• Uploading budgets, running Quality Checks, and ensuring alignment with company protocol
• Communicating with Travel Buyers upon completion of budget entry and verification

Sourcing Specialist

• Serving as the primary point of contact and trusted partner for assigned clients, leading programs and events from initial planning through onsite execution
• Owning the overall coordination of programs, including timelines, deliverables, and operational details to ensure seamless execution
• Managing event budgets and financials, including forecasting, tracking expenses, negotiating supplier contracts, and ensuring programs meet profitability goals
• Leading and directing cross-functional project teams by clearly communicating client goals, expectations, and business requirements
• Sourcing, negotiating, and managing suppliers such as hotels, audio-visual partners, DMCs, air, and other third-party vendors
• Conducting site inspections and collaborating with clients and internal stakeholders to align on program strategy and execution
• Maintaining proactive, transparent communication with clients and internal partners throughout the lifecycle of each program
• Overseeing onsite event delivery, anticipating challenges, resolving issues in real time, and ensuring a high-touch client experience
• Managing VIP logistics and special projects as needed
• Supporting proposal development, renewals, and ongoing client relationships by providing operational expertise and strategic input