Clinical Inside Sales Representative
Timeless Medical Systems
Administrative Assistant / Contract Coordinator
Mansfield Energy Corp
full-time
Posted on:
Origin: • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Coordinate all documentation for contract bid submission process and submit completed bids and RFPs for assigned government and commercial bids
- Support sales team throughout complete sales cycle to meet customer needs
- Coordinate deal reviews with sales, support training, development, and compliance with operational policies
- Shepherd bids through the approval process including coordination of legal contract review and approval
- Escalate any non-standard terms and conditions to management and legal as appropriate
- Maintain accurate and complete information for customer accounts and activities in CRM
- Ensure bid documentation is in compliance with customer requirements and company standards
- Read bid documentation to determine submission requirements and coordinate efforts to compile required documentation
- Manage Customer References Question/Answers section for Government and Commercial customers
- Communicate with internal and external customers regarding pre-submission needs, compliance requirements, clarifications, and follow-up while bids are under review
- Coordinate efforts across departments associated with preparation of bid request documents or submissions
- Ensure data is entered in a standard format in the Deal Desk App and communicate deadlines for internal responders
- Prepare internal bid request documents and coordinate with Marketing to provide tailored standard marketing packet
- Compile and maintain documentation databases necessary for the bid process
- Review bids for completeness and presentation before submission to publisher
- Follow up on status of bids and determine win/loss ratio
- Update CRM for all Government customers and serve as primary point of contact with potential customers during bid process
- Update the Government Renewal Tracker and assist with onboarding of won bids with the operations team
- Collaborate with leadership and other departments in writing proposal documents as required
Requirements
- High school diploma or equivalency required
- College degree OR equivalent work experience preferred
- Previous administrative or clerical work experience preferred
- Prior experience tracking and gathering information for a project preferred
- Petroleum experience preferred
- Proficiency in Microsoft Office Suite
- Ability to work independently under deadline pressure
- Strong organizational and time management skills
- Strong research skills
- Dexterity of hands and fingers to operate a computer keyboard, mouse, power tools, and other computer components
