Lerners LLP

Legal Assistant

• Answering the phone, scheduling calls, meetings and appointments
• Opening and closing files, conducting conflict searches
• Communicating with clients, experts, service providers and the courts
• Maintaining lawyers’ calendars and an effective bring forward (BF) system
• Preparation of accounts, deposit of cheques/cash receipts, payment of invoices
• Preparing and sending invoices and communicating with clients about billing-related matters
• Organizing and submitting expense reports
• Drafting, sending, and replying to correspondence to both lawyers and clients
• Compiling, serving, and filing motion records and other court documents
• Setting up teleconferences, mediations, case conferences, and settlement conferences
• Communicating with prospective clients as a first point of contact
• Detailed electronic file organization
• File maintenance and organization including scanning and uploading into Primafact and/or the DMS (Document Management System)
• Other duties related to the administration of the practice

Legal Assistant, Plaintiff Personal Injury – 3+ Years

Accounting Manager

• Review and process accounts payable for overhead related costs for all entities in accordance with firm policies and within deadlines;
• Process firm credit cards and expense reports while ensuring that all of the required backup has been provided.
• Follow up with lawyers and staff as necessary.
• Process administrative tasks in 3E (ie. change of lawyer forms)
• Complete vendor code set ups;
• Process various disbursements on files;
• Provide assistance/back-up support as required to others within the department;
• Other special projects as required.

Accounting Clerk, 2+ Years

Compliance

• Reviewing minute books, completing minute book assessments, preparing resolutions and other corporate documents as may be required from time to time
• Organizing, maintaining, and updating corporate records for federal and provincial corporations files in an electronic entity management system
• Communicating with corporate clients and their accountants and advisors
• Preparing and filing documentation relating to incorporations, amendments, amalgamations, dissolutions, continuances, revivals of corporations, extra-provincial registrations, sole proprietorships and partnerships
• Preparing corporate annual returns and facilitating filing annual returns with the Ontario Ministry
• Preparing invoices
• Preparing reporting letters to clients
• Obtaining and interpreting various corporate searches

Corporate Compliance Clerk – 3+ Years

Human Resources

• Configure, test, maintain, and optimize HRIS modules to align with the firm’s operational and strategic needs
• Automate and integrate HR processes to reduce manual effort and improve efficiency
• Troubleshoot and resolve HRIS issues in a timely manner, minimizing reliance on external vendors
• Lead HRIS system upgrades, enhancements, and new feature rollouts from planning through implementation
• Develop, maintain, and enhance custom reports and dashboards for HR and business leaders
• Act as a liaison between Human Resources, IT, and the HRIS vendor to ensure solutions meet functional and technical requirements
• Provide training, documentation, and ongoing support to internal stakeholders and system users to promote adoption and effective use of the system
• Ensure data accuracy, system security, and compliance with applicable employment and privacy legislation

Legal Assistant, Plaintiff Personal Injury – 3+ Years

Accounting Clerk, 2+ Years

Corporate Compliance Clerk – 3+ Years

HRIS Specialist, Human Resources