Senior Technical Manager
Jones Lang LaSalle Americas, Inc.
Office Manager
Jones Lang LaSalle Americas, Inc.
full-time
Posted on:
Origin: • 🇺🇸 United States • Oregon, Washington
Visit company websiteSalary
💰 $75,000 - $87,505 per year
Job Level
Mid-LevelSenior
About the role
- Oversee invoicing processes for the JLL team at BPA, ensuring accuracy and timeliness while managing budget allocation and tracking
- Manage badging, onsite access procedures, and coordinate onboarding/offboarding of JLL employees assigned to the BPA account
- Supervise coordinators in their daily office management duties and ensure proper maintenance of office supplies and common areas
- Prepare and deliver regular reports to JLL management on account performance and operations metrics
- Manage comprehensive vendor interactions including coordinating onsite access, overseeing invoicing processes, and managing work order systems
- Maintain document control and organization across the account, ensuring proper filing, storage, and retrieval of important records
- Update policies periodically to ensure alignment with JLL standards, BPA requirements, and industry best practices
Requirements
- Minimum 5 years of experience in office management or administrative leadership roles with proven team supervision capabilities
- Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint for reporting and data management
- Proficiency in Computerized Maintenance Management Systems (CMMS) and project management software such as Maximo or eMaint
- Strong financial acumen for budget management and invoice processing with demonstrated accuracy
- Experience working with or at government sites is highly desirable
- Bachelor's degree in Business Administration, Facility Management, or related field (preferred)
- Familiarity with contract management and client relationship principles in professional services environments (preferred)
- Knowledge of best practices in office administration and team coordination within corporate settings (preferred)
- Experience with government contracting processes and compliance requirements (preferred)
- Previous experience in facility management or real estate services industry (preferred)
