Supply Chain Planner
Hadrian
ERP
Project Coordinator
Jobvite
full-time
Posted on:
Origin: • 🇺🇸 United States • California
Visit company websiteSalary
💰 $60,000 - $75,000 per year
Job Level
Mid-LevelSenior
Tech Stack
ERP
About the role
- Presale support: monitor vendor special pricing registration, organize proposal documents, create and maintain sales opportunities, create and price Q360 quotes.
- Review and audit Q360 quotes for accuracy and push new job IDs.
- Participate in project meetings with Project Manager, Project Engineer, Buyer, and project team members.
- Create, organize, file, and share project folders and documentation.
- Support Project Manager to set up WBS and create Time bill tasks in Q360 ERP System.
- Coordinate procurement with project team and vendors to secure on-time equipment/material deliveries.
- Create and maintain inventory sheets and provide periodic reports.
- Assist Project Manager with Change Order process: track changes, price Change Orders, produce client-facing Change Orders, and handle Change Order procurement.
- Maintain and track project Bill of Materials (BOM) throughout project lifecycle.
- Provide regular reports: Lead Time report, ETA report, Back Order report, RMA report, etc., and facilitate the overall project RMA process.
- Work with Project Manager and Finance Manager to understand and monitor project budgets in ERP system.
- Request project billing and create backup documentation.
- Project close-out: compile submittals, generate net equipment and serial number lists, collect equipment datasheets and manuals, and collect manufacturer warranty information.
- Support financial close out in Q360, set up 1-year workmanship warranty contracts, set up and maintain service calls and handle warranty RMAs.
- Perform ad hoc project tasks as needed.
Requirements
- 3-5 years of experience in project coordination or related roles.
- Advanced MS Excel and Google Sheet Skills (advanced formulas, pivot tables).
- Experience working with Word, SharePoint and Smartsheet.
- Strong organizational and multitasking abilities.
- Willing to travel and work on-site as necessary (less than 5%).
- Work West Coast hours (role will work West Coast hours).
- Remote within the US (California-based candidates preferred).
- Preferred: Experience with Q360.
- Preferred: Experience in AV systems integration, construction, or accounting.
