Jobvite

Operations

• Oversee the collection, maintenance, and integrity of program data within a centralized database, including picking up processes that need immediate action and suggesting improvements or overhauls.
• Develop and manage tools and automated solutions to scale key operational tasks and streamline program workflows.
• Manage key centralized processes and approvals, such as the global startup application lifecycle.
• Develop and maintain dashboards and reporting tools to track program impact and operational metrics for internal stakeholders.
• Handle the entire workflow from initial data to building the pipeline that brings data into the dashboard backend.
• Create and maintain templates, playbooks, and other centralized resources to drive program efficiency and global consistency.
• Partner with regional teams to identify and implement operational improvements and best practices.
• Drive process improvements by implementing and ensuring adoption of new processes and workflows.

Accelerator Operations Manager

Project Manager

• Presale support: monitor vendor special pricing registration, organize proposal documents, create and maintain sales opportunities, create and price Q360 quotes.
• Review and audit Q360 quotes for accuracy and push new job IDs.
• Participate in project meetings with Project Manager, Project Engineer, Buyer, and project team members.
• Create, organize, file, and share project folders and documentation.
• Support Project Manager to set up WBS and create Time bill tasks in Q360 ERP System.
• Coordinate procurement with project team and vendors to secure on-time equipment/material deliveries.
• Create and maintain inventory sheets and provide periodic reports.
• Assist Project Manager with Change Order process: track changes, price Change Orders, produce client-facing Change Orders, and handle Change Order procurement.
• Maintain and track project Bill of Materials (BOM) throughout project lifecycle.
• Provide regular reports: Lead Time report, ETA report, Back Order report, RMA report, etc., and facilitate the overall project RMA process.
• Work with Project Manager and Finance Manager to understand and monitor project budgets in ERP system.
• Request project billing and create backup documentation.
• Project close-out: compile submittals, generate net equipment and serial number lists, collect equipment datasheets and manuals, and collect manufacturer warranty information.
• Support financial close out in Q360, set up 1-year workmanship warranty contracts, set up and maintain service calls and handle warranty RMAs.
• Perform ad hoc project tasks as needed.

Project Coordinator

Graphics Designer

• Research, explore, and execute visual design and illustration for AR appearance (makeup) and/or interactive effects optimized for the global market
• Present concept idea deck to key stakeholders in live teleconference
• Problem-solve and iterate to address client feedback and explain design decisions and best practices
• Create and deliver effect files based on client specs and industry best practices
• Use effect creation tools to create and test assets
• Animate gif samples on 2 to 3 different models with different skin tones/environments
• Track all ongoing work in an up-to-date document and provide regular client updates
• Collaborate closely with designers, artists, and engineers
• Full-time remote temporary engagement through 2025-12-31

Accelerator Operations Manager

Project Coordinator

Digital Designer