PeopleSoft Technical Consultant, Payroll
Luminous Technology Group
Office Manager
IntelyCare
full-time
Posted on:
Origin: • 🇺🇸 United States • Massachusetts
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Oversee daily office activities and ensure smooth operation of administrative functions (mail, office supplies, inventory, placing orders)
- Coordinate with vendors to ensure office supplies, maintenance, and services are handled promptly and within budget
- Provide administrative support to People & Culture and Legal departments, including tracking required documents and file retention
- Participate in gathering and completion of subpoena and Document of Records requests
- Coordinate with external legal counsel and schedule required meetings
- Provide confidential administrative support to senior management and staff
- Coordinate meetings, prepare agendas, take minutes, and assist in preparation of reports and presentations
- Manage sensitive executive matters with high confidentiality and discretion
- Maintain daily calendar of meetings and events for executives
- Prepare Word, Excel, PowerPoint presentations, reports, agendas, and special project documents
- Arrange travel and accommodations for executives and prepare expense reports
- Act as point of contact for employee inquiries and triage to appropriate resources
- Assist with onboarding and off-boarding processes, file retention, training certifications, and required paperwork
- Support major People & Culture initiatives (Open Enrollment, Training offerings, Engagement surveys)
- Handle billing and correspondence for the Legal team as needed
- Plan, organize, and execute employee events, meetings, and activities within budget
Requirements
- Minimum of 6 years of experience in office management or a related role, including experience with People & Culture / HR / Legal matters
- Demonstrated ability to effectively plan and execute company projects and employee events
- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software
- Familiarity with ADP Payroll processing preferred
- Detail-oriented with strong problem-solving skills
- Ability to maintain a positive and professional demeanor in all situations
- Proven ability to work independently and as part of a team
- Full-time position based in Quincy MA, with four (4) days onsite
- Standard office hours with occasional extended hours required for events or special projects
