IntelyCare

Administrative Assistant

• Oversee daily office activities and ensure smooth operation of administrative functions (mail, office supplies, inventory, placing orders)
• Coordinate with vendors to ensure office supplies, maintenance, and services are handled promptly and within budget
• Provide administrative support to People & Culture and Legal departments, including tracking required documents and file retention
• Participate in gathering and completion of subpoena and Document of Records requests
• Coordinate with external legal counsel and schedule required meetings
• Provide confidential administrative support to senior management and staff
• Coordinate meetings, prepare agendas, take minutes, and assist in preparation of reports and presentations
• Manage sensitive executive matters with high confidentiality and discretion
• Maintain daily calendar of meetings and events for executives
• Prepare Word, Excel, PowerPoint presentations, reports, agendas, and special project documents
• Arrange travel and accommodations for executives and prepare expense reports
• Act as point of contact for employee inquiries and triage to appropriate resources
• Assist with onboarding and off-boarding processes, file retention, training certifications, and required paperwork
• Support major People & Culture initiatives (Open Enrollment, Training offerings, Engagement surveys)
• Handle billing and correspondence for the Legal team as needed
• Plan, organize, and execute employee events, meetings, and activities within budget

Office Manager

Financial Planning and Analysis

• Lead the development and management of the annual budget and quarterly forecasting processes.
• Provide financial forecasts and models to support strategic decision-making.
• Conduct in-depth financial analysis to assess business performance, identify trends, and present actionable insights.
• Collaborate with operational teams to analyze key performance indicators (KPIs) and financial metrics.
• Contribute to the development of the company's strategic plan and evaluate financial impact of initiatives.
• Monitor budget-to-actual performance and variance analysis; work with department heads to optimize spending.
• Prepare and present financial reports to executive leadership, ensuring accuracy and completeness.
• Collaborate with finance, accounting, and operational teams to align financial goals and provide financial support.
• Drive collaboration and knowledge-sharing within the finance team; report to the CFO.

Director, Financial Planning and Analysis

Platform Engineer

• Lead the progression of IntelyCare software platform concerns from initial report to validation in production
• Monitor work through development, QA, and deployment and validate results in production
• Collaborate with business leaders, developers, and QA engineers to troubleshoot and scope issues
• Develop basic SQL queries to diagnose issues and run various tasks
• Create and run maintenance APIs to address ongoing concerns
• Assess impact of issues and determine affected customers using database queries and analytics
• Own issue diagnosis and determine scope and impact
• Maintain knowledge of past and current issues and alert other teams to potential future issues
• Keep business and management apprised of status and roadblocks

Office Manager

Director, Financial Planning and Analysis

Platform Support Engineer