Inside Out Group

Executive Administrative Assistant

Inside Out Group

full-time

Posted on:

Origin:  • 🇵🇭 Philippines

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Salary

💰 $1,000 per month

Job Level

Mid-LevelSenior

About the role

  • Manage speaking engagements from inquiry to completion, including drafting quotes and handling logistics.
  • Coordinate a busy calendar with meetings, appointments, and travel arrangements.
  • Provide technical support with automation tools, CRM systems, and AI workflows.
  • Use Zoom and Calendly for meetings and webinars; manage breakout rooms and troubleshoot technical issues.
  • Support leadership and women’s intuition programs twice per year with preparation and logistics.
  • Handle email correspondence and inquiries in a timely manner.
  • Draft, send, and track invoices, ensuring accuracy and timely follow-up.
  • Manage daily operations of a busy solo entrepreneur so the founder can focus on core mission.

Requirements

  • Experience in virtual administrative or executive support, preferably for a solo entrepreneur or small business.
  • Must be able to work on an American schedule (U.S. Eastern Time).
  • Strong alignment with values of anti-racism, diversity, equity, inclusion, social justice, and decolonization.
  • Proficiency with Zoom and Calendly, including webinars, breakout rooms, and troubleshooting.
  • Proficiency with automation tools, CRM systems, and AI workflows.
  • Excellent written and verbal communication skills, strong organization, and attention to detail.
  • Ability to work independently and proactively.
  • Reliable internet connection, a backup plan, and proper hardware including a high-quality headset.
  • Experience drafting quotes, handling logistics for speaking engagements, and managing travel.
  • Experience drafting, sending, and tracking invoices with timely follow-up.