Ideematec

Manager

• Eigenständige Erstellung, Prüfung und Verhandlung von Kunden‑, Lieferanten‑ und Dienstleistungsverträgen in deutscher und englischer Sprache
• Sicherstellung konsistenter Vertragsstandards im Einklang mit internen Richtlinien und unserer Risikostrategie
• Unterstützung internationaler Projekte mit Fokus auf Agri‑PV und EPC‑nahe Projektstrukturen
• Begleitung von Claims und Vertragsstreitigkeiten in enger Abstimmung mit unserer Head of Legal
• Mitarbeit an der Weiterentwicklung von Vertragsvorlagen, Checklisten und Standardprozessen
• Steuerung und Pflege des digitalen Contract Management Systems inkl. Fristen‑ und Meilensteintracking
• Koordination von NDAs, Lieferantenverträgen und Service‑Level‑Agreements mit internen Fachbereichen
• Unterstützung von Compliance- und Corporate-Initiativen
• Regelmäßiges Reporting zu Status, Risiken und Handlungsbedarfen

Contract Manager, Erneuerbare Energien

Procurement

• Support in maintaining and building our new contract management tool
• Review, structure and digitally record existing contracts and contract documents
• Upload documents and maintain relevant contract data (e.g., contract terms, deadlines, contracting parties)
• Support with confidentiality agreements (NDAs), templates and recurring standard contracts
• Administrative support for the Legal / Contract Management team's day-to-day activities
• Contribute to the optimization of internal processes, governance structures and documentation standards
• Collaborate with internal departments such as Sales, Procurement, Operations and Project Management

Working Student Contract Management – Renewable Energies

Billing Specialist

• Responsible for the commercial handling of complex, international solar tracker projects, in particular preparing all customer invoices and maintaining audit-ready documentation in accordance with contractual milestones
• Ensuring a transparent, accurate and timely billing process, including reviewing contractual payment schedules and proactively resolving billing-related queries
• Active cashflow and receivables management with prompt invoicing and monitoring of incoming payments
• Effective stakeholder management with Sales, Legal and Project Management to address deviations early and ensure smooth handling of all payment and billing processes
• Communicating and resolving commercial matters at the operational level with management and international customers, including clear presentation of relevant project KPIs, cashflow information and risk assessments
• Actively contributing to process and tool optimizations and further digitization by identifying opportunities, defining requirements and supporting as a key user

Project Billing Specialist – Solar Tracker Projects

• Support in maintaining and implementing our new Contract Management tool
• Review, structure and digitally record existing contracts and contract documents
• Upload documents and maintain relevant contract data (e.g., terms, deadlines, contracting parties)
• Support with confidentiality agreements (NDAs), templates and recurring standard contracts
• Administrative support in the day-to-day work of the Legal / Contract Management team
• Contribute to the optimization of internal processes, governance structures and documentation standards
• Collaborate with internal departments such as Sales, Procurement, Operations and Project Management

Working Student Contract Management – Renewable Energy

• Independently manage end-to-end processes with a focus on operational procurement, material requirements planning (MRP), inventory management and warehousing, as well as distribution and transportation for international solar tracker installations
• Ensure timely and cost-efficient material supply to worldwide project sites, taking into account project-specific requirements and construction sequences
• Coordinate, monitor and manage suppliers and logistics service providers across the global project-related supply chain
• Actively manage deviations, risks and delays in international project supply chains and implement appropriate countermeasures to ensure project success
• Analyze processes and supply chain KPIs (e.g., delivery performance, inventory levels, lead times) and derive and implement improvement measures
• Take responsibility for subprojects and contribute to cross-functional initiatives in close coordination with project management, engineering, procurement and quality
• Contribute to the further development of processes, methods and standards for our global project supply chains
• Ensure compliance with internal policies and relevant legal, customs and trade regulations in international project operations

Purchasing & Logistics Specialist – International Solar Tracker Projects

Supply Chain

• Plan and coordinate material and component requirements in close coordination with engineering, suppliers and project teams
• Organize and monitor day-to-day supply chain and logistics processes to ensure service, quality and delivery targets
• Act as the technical interface and central point of contact for engineering, suppliers, customers and internal teams — responsible for accurate information flow, resolving technical queries and assessing the technical feasibility of parts and materials
• Provide technical support to procurement for RFQs, bid evaluations, supplier assessments and final alignment of technical specifications
• Contribute to demand forecasting, procurement planning, inventory management and material availability
• Identify and resolve operational issues along the supply chain, e.g. material shortages, supplier capacity or production preparation, including structured escalation
• Ensure compliance with internal policies, customer requirements and applicable trade and compliance regulations
• Support the team through knowledge transfer and technical explanations

Technical Supply Chain Specialist

• Plan material requirements and procurement to ensure timely supply for international solar tracker projects and customer deliveries
• Execute project-specific purchasing activities in compliance with internal policies and existing supplier agreements
• Organize international transports for tracker system components, including selection, contracting and management of suitable logistics service providers and freight forwarders
• Monitor global shipments and proactively identify, resolve and communicate delays, risks, and deviations at an early stage
• Prepare and maintain transport, shipping, and export documents in accordance with applicable trade regulations and Incoterms
• Coordinate interfaces with suppliers and internal departments (project management, procurement, and quality) to ensure smooth material and information flows
• Support inventory and demand planning to ensure material availability for global installations at all times
• Prepare KPIs, performance data, and process reports to support informed decision-making and continuous improvement

Supply Chain Specialist – Solar Tracker

Executive Assistant

• Drive and coordinate strategic initiatives from planning and alignment through to successful implementation in collaboration with the Executive Team
• Work closely with HR, Finance and other business functions on topics such as organizational development, risk management, shareholder relations and international growth projects
• Serve as the central interface between the Executive Team, employees and external stakeholders—ensuring clear information flow, professional alignment and timely implementation of actions
• Support projects in change management, organizational optimization and process improvement
• Prepare, refine and coordinate internal and external communication formats—reports, presentations, newsletters, meeting materials—and prepare and document executive, shareholder and advisory board meetings
• Organize and prioritize the executive’s day-to-day operations, including calendar management, meeting preparation and, above all, structured follow-up on open action items
• Plan and execute company-wide formats such as town halls, workshops and internal events
• Ensure the highest level of discretion and integrity in all executive matters, while confidently prioritizing tasks and professionally representing the company