HubSpot

Executive Assistant

HubSpot

full-time

Posted on:

Origin:  • 🇺🇸 United States

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Salary

💰 $73,600 - $110,400 per year

Job Level

Mid-LevelSenior

Tech Stack

Go

About the role

  • Provide sophisticated calendar, travel, and meeting coordination for four VP-level executives
  • Create comprehensive agendas, briefing documents, and pre-reads
  • Manage competing priorities across multiple leadership schedules and strategic initiatives
  • Serve as trusted liaison between executives, teams, customers, and external partners
  • Own end-to-end planning for leadership meetings, executive visits, and internal strategic team offsites
  • Drive project timelines, track cross-functional initiatives, and ensure follow-through on action items
  • Support internal communications and maintain stakeholder alignment across complex initiatives
  • Champion team culture across executive organizations through Slack channels, events, and milestone recognition
  • Foster an inclusive, engaging environment that reflects HubSpot's values
  • Maintain distribution lists and facilitate seamless team communications

Requirements

  • 3-5 years supporting senior executives in fast-paced, high-growth environments.
  • Proven expertise managing complex calendars, confidential information, and competing priorities
  • Strong project management and stakeholder communication abilities
  • Experience with GSuite, travel coordination, and expense management systems
  • Event planning and execution experience (preferred)
  • Customer service or client-facing background a plus (preferred)
  • Able to travel for offsites and executive events (3-4 times per year)
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