Salary
💰 $73,600 - $110,400 per year
About the role
- Provide sophisticated calendar, travel, and meeting coordination for four VP-level executives
- Create comprehensive agendas, briefing documents, and pre-reads
- Manage competing priorities across multiple leadership schedules and strategic initiatives
- Serve as trusted liaison between executives, teams, customers, and external partners
- Own end-to-end planning for leadership meetings, executive visits, and internal strategic team offsites
- Drive project timelines, track cross-functional initiatives, and ensure follow-through on action items
- Support internal communications and maintain stakeholder alignment across complex initiatives
- Champion team culture across executive organizations through Slack channels, events, and milestone recognition
- Foster an inclusive, engaging environment that reflects HubSpot's values
- Maintain distribution lists and facilitate seamless team communications
Requirements
- 3-5 years supporting senior executives in fast-paced, high-growth environments.
- Proven expertise managing complex calendars, confidential information, and competing priorities
- Strong project management and stakeholder communication abilities
- Experience with GSuite, travel coordination, and expense management systems
- Event planning and execution experience (preferred)
- Customer service or client-facing background a plus (preferred)
- Able to travel for offsites and executive events (3-4 times per year)