Hivos

Controller

• Ensure and enforce compliance with internal controls across the organization
• Oversee the timeliness and quality of the annual audit process
• Monitor and assess compliance of other departments where risks exist
• Propose quality improvements in processes and reporting
• Serve as a regular point of contact for the ARC on behalf of the Supervisory Board
• Conduct internal audit assignments and present findings

Controller, Internal Auditor

Administrative Assistant

• Provide comprehensive administrative and operational support to ensure smooth departmental operations.
• Assist in preparing and analyzing reports and maintaining accurate records.
• Support budgeting, business planning, and procurement activities.
• Arrange meetings, events, and travel arrangements.
• Ensure compliance with organizational policies and procedures.

Administration

• Coordinating activities of subcontractors, suppliers, logistics and operational processes.
• Acting as the primary point of contact and supervising administrative staff.
• Ensuring efficient office operations and compliance with policies.
• Managing administrative operations and support services.
• Supervising and developing administrative staff to ensure high performance.
• Coordinating procurement, vendor management and facilities management.
• Supporting business meetings/events and ensuring smooth logistical arrangements.
• Monitoring budgets and reporting variances.

Manager, Administration

Financial Planning and Analysis

• Oversee financial operations including accounting, budgeting, cash flow, payroll processing, and cost management
• Ensure compliance with organizational policies and donor requirements
• Support strategic decision-making and manage financial reporting
• Manage area-level financial operations ensuring accurate and timely accounting, bookkeeping, and financial reporting
• Monitor budget performance, analyze variances, and recommend corrective actions
• Assist in cash flow forecasts, prepare funds requests, and manage bank relationships
• Ensure compliance with statutory, tax, and regulatory requirements
• Work closely with Area HR business partner on payroll processing and reconciliation
• Oversee financial administration of projects ensuring compliance with donor requirements and reporting
• Assist in developing financial policies, financial systems and process improvements
• Identify and monitor risk parameters and recommend risk mitigation measures
• Deliver accurate and timely internal and project financial reporting
• Coordinate and deliver institutional and project audits

Finance Manager – EU, SWANA

Manager

• Ensure strategic coherence and alignment across the project portfolio.
• Project design ensuring thematically solid propositions in line with Hivos’ strategy
• Generate interesting ideas for proposal development in line with Hivos’s strategy.
• Provide strategic advice for developing new programs and projects.
• Analyze and provide strategic recommendations on the political, social, and economic context of countries in the assigned project portfolio.
• Contribute to overseeing the implementation of improvement processes resulting from audits of the assigned project portfolio and provide support for consolidating good practices.
• Responsible for designing, implementing, and evaluating advocacy strategies.
• Initiate, facilitate, and manage or co-manage relevant and impactful advocacy activities and events.
• Draft project reports and presentations, summarizing progress and insights.
• Develop workstream and project plans aligned with frameworks.
• Support risk, issue, and dependency tracking and mitigation.
• Coordinate stakeholder engagement activities.
• Supervise closeout processes of the assigned project portfolio.
• Support the development of funding proposals.
• Analyze project data and prepare insights reports.
• Support process improvement initiatives and horizon scanning.
• Supervise local and regional project managers, allocate work, and contribute to appraisals.
• Identify and report noncompliance with organizational policies.

Portfolio Manager – EU, SWANA

• Oversee financial operations including accounting, budgeting, cash flow, payroll processing, and cost management
• Ensure compliance with organizational policies and donor requirements
• Monitor budget performance, analyze variances, and recommend corrective actions
• Develop financial policies, systems, and process improvements
• Deliver accurate and timely internal and project financial reporting
• Coordinate and deliver institutional and project audits