Hivos

Manager

• Ensure strategic coherence and alignment across the project portfolio.
• Project design ensuring thematically solid propositions in line with Hivos’ strategy
• Generate interesting ideas for proposal development in line with Hivos’s strategy.
• Provide strategic advice for developing new programs and projects.
• Analyze and provide strategic recommendations on the political, social, and economic context of countries in the assigned project portfolio.
• Contribute to overseeing the implementation of improvement processes resulting from audits of the assigned project portfolio and provide support for consolidating good practices.
• Responsible for designing, implementing, and evaluating advocacy strategies.
• Initiate, facilitate, and manage or co-manage relevant and impactful advocacy activities and events.
• Draft project reports and presentations, summarizing progress and insights.
• Develop workstream and project plans aligned with frameworks.
• Support risk, issue, and dependency tracking and mitigation.
• Coordinate stakeholder engagement activities.
• Supervise closeout processes of the assigned project portfolio.
• Support the development of funding proposals.
• Analyze project data and prepare insights reports.
• Support process improvement initiatives and horizon scanning.
• Supervise local and regional project managers, allocate work, and contribute to appraisals.
• Identify and report noncompliance with organizational policies.

Portfolio Manager – Africa

• Lead the development, implementation, and continuous improvement of Hivos KM&L strategy, systems and frameworks
• Review and strengthen institutional DMEL systems
• Develop the institutional Linking & Learning strategy
• Oversee the administration of the Hivos DMEL dashboard
• Promote a culture of collaboration, exchange, learning, collective intelligence, and innovation
• Provide strategic advice on Hivos monitoring and evaluation methodologies
• Collect and analyze data using preset tools and methods
• Create and maintain technical and user documentation
• Develop and modify application software to meet project requirements
• Design and execute test procedures and standards
• Support knowledge management systems and provide advice
• Conduct baseline assessments and post-implementation analyses for benefit realization
• Assist in defining project scope and deliverables
• Draft project review reports and presentations

DMEL Manager

• Enhance organizational competitiveness through innovation and digital transformation
• Promote a culture of creativity and collaboration across the organization
• Support the CEO and CLT in implementing strategic initiatives
• Drive cross-functional innovation and manage corporate-level projects
• Prepare business cases and feasibility studies for new strategic initiatives
• Conduct internal and external assessments to inform decision-making

Innovation Manager

Controller

• The Treasury & Financial Controller will be part of the team that will develop, enhance, and implement new standard procedures and processes as well as oversee the treasury management function.
• Ensure compliance with financial regulations, provide accurate reporting, and support organizational growth through sound financial planning.
• Coordinate treasury and financial control to meet organizational requirements.
• Collaborate closely with the Head of Finance and IS and global finance teams on planning, financial operations & control as well as treasury management.
• Act as an independent reviewer of financial reports on budgets, forecasts and management information to ensure accuracy, completeness and compliance.
• Support financial modeling and analysis to underpin business cases and strategic decision making.
• Facilitate project audits and support institutional financial reporting and audits when required.

Treasury, Financial Controller

People Operations

• Advise on HR policy and support with implementing HR procedures and processes.
• Develop and implement HR policies and frameworks to improve the employee cycle (recruitment, performance management, talent development, retention, etc.).
• Provide needed operational HR services.
• Provide guidance on employee relations and disciplinary processes.
• Deliver HR data analytics and insights to support business decisions.
• Ensure compliance with internal policies and applicable laws and regulations.
• Support leadership in aligning HR strategies with organizational objectives.

People & Culture Manager – EU & SWANA

• Advise on HR policy and implement HR procedures and processes
• Develop and implement HR policies and frameworks to improve the employee cycle
• Provide needed operational HR services
• Provide guidance on employee relations and disciplinary processes
• Deliver HR data analytics and insights to support business decisions
• Ensure compliance with internal policies and applicable laws and regulations
• Support leadership in aligning HR strategies with organizational objectives

People & Culture Manager

• Ensure strategic coherence and alignment across the project portfolio.
• Project design ensuring thematically solid propositions in line with Hivos’ strategy.
• Generate interesting ideas for proposal development in line with Hivos’s strategy.
• Provide strategic advice for developing new programs and projects.
• Analyze and provide strategic recommendations on the political, social, and economic context of countries in the assigned project portfolio.
• Contribute to overseeing the implementation of improvement processes resulting from audits of the assigned project portfolio and provide support for consolidating good practices.
• Responsible for designing, implementing, and evaluating advocacy strategies.
• Initiate, facilitate, and manage or co-manage relevant and impactful advocacy activities and events.
• Draft project reports and presentations, summarizing progress and insights.
• Develop workstream and project plans aligned with frameworks.
• Support risk, issue, and dependency tracking and mitigation.
• Coordinate stakeholder engagement activities.
• Supervise closeout processes of the assigned project portfolio.
• Support the development of funding proposals.
• Analyze project data and prepare insights reports.
• Support process improvement initiatives and horizon scanning.
• Supervise local and regional project managers, allocate work, and contribute to appraisals.
• Identify and report noncompliance with organizational policies.

Portfolio Manager – Americas

Business Development Rep

• Coordinate strategic program design processes across themes and geographies
• Support development of flagship initiatives and multi-hub programs
• Coordinate inputs from program, finance, and partner teams into coherent designs
• Contribute to portfolio planning, sequencing, and learning
• Support donor engagement related to strategic or exploratory funding opportunities

Business Development Manager – Strategic Portfolio Design, Portfolio Development

• Track donor and foundation opportunities relevant to SWANA contexts and Hivos’ priorities.
• Coordinate donor engagement and proposal development processes for the region.
• Contribute contextual analysis to program design, partner selection, and risk assessment.
• Support and maintain relationships with donors, foundations, and peer organizations active in the region.

Business Development Manager – SWANA

• Track funding opportunities relevant to Latin America and Hivos’ strategic priorities.
• Coordinate proposal development and donor engagement processes.
• Contribute contextual analysis and partner knowledge to program design.
• Coordinate internal inputs to ensure proposals are fundable and compliant.
• Support relationships with donors, foundations, and civil society actors in the region.

Business Development Manager – Americas

Security Engineer

• Define and implement safety and security policies and procedures
• Conduct risk assessments and develop mitigation strategies
• Monitor compliance with health, safety, and environmental standards
• Provide guidance and training on safe working methods
• Prepare reports and documentation for internal and external stakeholders
• Promote continuous improvement in safety and security practices

Safety & Security Manager

• Monitor donor and foundation trends relevant to African contexts and Hivos’ priorities.
• Coordinate proposal development processes for regional or multi-country programs.
• Contribute contextual and partner knowledge to program design and consortium building.
• Coordinate internal inputs to ensure proposals are fundable and operationally sound.
• Support donor and partner relationships in priority African countries.

Business Development Manager – Africa

• Monitor and assess European funding trends, policy priorities, and opportunities relevant to Hivos.
• Coordinate funding engagement and proposal development for Europe-focused projects.
• Contribute contextual and strategic input to program design, consortium formation, and budgeting for Europe-focused funding opportunities.
• Support relationship-building with EU institutions, European foundations, and strategic partners.

Business Development Manager – EU

Communications

• Create and edit communication content for internal and external platforms.
• Execute communication plans and ensure adherence to guidelines.
• Manage brand positioning and contribute to brand development strategies.
• Collect and analyze customer feedback and communication metrics.
• Prepare and edit documents for publication.
• Support project and portfolio management activities.
• Guide team alignment and manage performance standards.
• Ensure compliance with organizational communication policies.

Communications Team Lead

Financial Planning and Analysis

• Review donor requirements (fee/cost-based, eligible/ineligible costs, direct/indirect costs) and lead financial guidance for bid and no-bid decisions.
• Lead the development of budgets (cost proposals) for priority and complex donor proposals at global and regional levels, working closely with proposal teams, project staff, and Finance colleagues.
• Review proposal budgets to ensure they effectively meet donor requirements as well as Hivos internal costing and pricing guidelines for full cost recovery.
• Design and advise on pricing strategies that balance competitiveness with financial sustainability.
• Review and approve proposal budgets to ensure compliance with donor requirements, alignment with internal financial policies, and full cost recovery.
• Ensure accurate and timely registration of newly signed donor contracts in CRM systems.
• Monitor the use of Hivos budgeting tools templates and guidelines for key donors, and support in developing new approaches to respond to innovative donor financing mechanisms.
• Guide the Business Development team in donor budget negotiations to ensure full cost recovery and reduce risk.
• Provide authoritative Finance support during donor budget negotiations to safeguard Hivos’ financial position.
• Ensure coherence between proposal narratives, logical frameworks, budget figures, and budget narratives.
• Lead the financial handover from proposal to implementation by clearly communicating approved budgets, assumptions, and donor-specific conditions.
• Provide required information for correct setup of project modules in financial systems.
• Update annually the cost pricing model with the inputs from relevant Depts and ensuring appropriate dissemination among main stakeholders.
• Develop and deliver training, guidance, and learning materials on proposal budgeting, pricing, and donor rules.
• Strengthen budgeting financial literacy among Business Development, Programs, and Finance colleagues.
• Capture lessons learned from proposal budgeting and negotiations to continuously improve organizational practices.
• Prepare and contribute to management information, including the monthly Order Intake report, in coordination with Business Development.
• Support budget revisions and modifications for existing awards budget modifications of existing awards.