Hivos

Payroll

• Providing administrative and clerical support to HR transactions and processes for Zimbabwe and other countries in Africa
• Assist in processing monthly payroll accurately and within stipulated timelines using Belina Payroll System
• Administer and reconcile statutory deductions for Zimbabwe, including National Social Security Authority (NSSA), and ZIMRA contributions, as well for other countries as may be required of the role
• Prepare and process medical aid schedules and ensure timely remittance to service providers
• Providing support to recruitment process: setting up tests / assessments and interviews and conducting reference checks
• Compiling documentation and data, performing data entry and data verification on personnel administration transactions (e.g., leave balances, staff attendance, etc.)
• Supporting the maintenance of personnel files, compiling and updating employee records (hard and soft copies)
• Assist with internal and external audits including providing payroll records and documentation
• Perform any other additional HR related tasks as assigned

Graduate Intern – Human Resources, Payroll Administration

Project Manager

• Coordinates implementation of regional program.
• Secures stakeholder/donor satisfaction according to contracts in terms of results, budget and competencies
• Reviews & tracks progress against milestones
• Promotes agenda in professional forums by sharing and profiling results/experiences and supporting partners (inc. young people) at these levels
• Supports local co-funding efforts
• Establishes and maintains good relationships with stakeholders in-country (civil society, local/national government, private sector, media, co-founders, research)
• Identifies and selects local partners and consultants as required, in collaboration with Global Program Manager and other colleagues.
• Ensures timely and high-quality reporting of partners contracted by Hivos.
• Identifies training and other needs of national partner(s) to improve program delivery and enhance local ownership
• Leads, motivates, trains, appraises, guides and/or inspires regional staff and enables effective teamwork, achieves objectives and works according to Hivos’ guiding principles
• Coordinates local research(ers), facilitate gathering/use of data, adequate monitoring and drawing lessons to continuously improve in-country program.
• Ensures the program is constantly innovating, e.g. through multi-actor collaboration, unusual partnerships, narratives and behaviour change & open data.
• Ensure that city and regional implementation generate clear evidence of progress against the Urban Futures Theory of Change, outcomes, indicators, and donor commitments.
• Work with partners to improve the quality of narrative reports, evidence, stories of change, youth testimonies, policy influence examples, and learning documentation.
• Coordinate with the Global Program Manager, MEL colleagues, and Linking & Learning team to ensure timely data collection, validation, analysis, and use of findings for adaptive management.
• Support the preparation of donor reports, annual plans, regional updates, and strategic reflection processes.
• Ensure that young people are meaningfully involved in city-level and regional decision-making, advocacy, communications, monitoring, and learning processes.
• Oversee regional partner grant management, including workplan review, budget follow-up, compliance, risk identification, and coordination with finance and operations teams.
• Support partners to meet contractual obligations, reporting deadlines, financial requirements, and agreed quality standards.
• Identify implementation risks early and propose practical mitigation measures in coordination with the Global Program Manager.

Project Coordinator – Urban Futures

• The Project Coordinator will be responsible for the day-to-day management and coordination of the country programme in Niger implemented over a period of 2.5 years.
• The role will ensure that country-level activities are planned, implemented, monitored, reported, and adapted in line with the programme objectives, approved country workplan, country budget, donor requirements, and Hivos procedures.
• Manage the day-to-day implementation of country programme in Niger, ensuring delivery against the approved workplan, budget, results framework, and timelines.
• Coordinate country-level planning, implementation, monitoring, reporting, learning, and close-out processes in close collaboration with the Program Manager and country partners.
• Act as the main day-to-day coordination point for in-country partners and the in-country lead in Niger.
• Ensure that country-level activities are aligned with the program result areas, localization principles, Hivos standards, and donor requirements.
• Support partners in budget planning, financial monitoring, and timely submission of required financial documentation.