Executive Assistant, Entry Level
Jerry
Executive Assistant
HighLevel
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Manage complex calendar scheduling across multiple time zones, ensuring time is aligned to business priorities.
- Handle inbox triage and communications as needed.
- Coordinate travel logistics, including international flights, accommodations, and expense reconciliation.
- Anticipate executive needs and proactively solve scheduling or communication bottlenecks.
- Maintain high discretion when handling sensitive and confidential information.
- Attend meetings, prepare agendas,capture discussion outcomes, and track action items and follow-ups as needed.
- Liaise with internal stakeholders on behalf of the leaders to move priorities forward.
- Coordinate logistics with external parties, including vendors, partners, auditors, and board members as needed.
- Facilitate communication and alignment across the CFO, CLO, and CPO, ensuring priorities are coordinated and follow-through is consistent.
Requirements
- 3+ years of experience supporting senior executives, preferably in a high-growth, fast-paced tech or SaaS environment.
- Strong calendar, time management, and prioritisation skills, you thrive in organised chaos.
- Excellent written and verbal communication skills; you know how to write clear, concise, and professional emails.
- High discretion and integrity — you’ll be handling sensitive information daily.
- Confidence in coordinating across levels — from executive leaders to internal stakeholders across teams.
- Comfort with tools like Google Workspace, Slack, Zoom, ClickUp, and Ramp.
Benefits
- Health insurance
- Remote work options
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtime managementprioritizationcommunicationlogistics coordinationexpense reconciliationagenda preparationaction item tracking
Soft skills
discretionintegrityproactive problem solvingorganizational skillsinterpersonal communicationconfidence in coordination
