Executive Assistant
HighLevel
Executive Assistant, Part-Time
Ceros
part-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $25 - $45 per hour
Job Level
Junior
About the role
- Own and strategically manage our CEO’s dynamic calendar, proactively prioritizing meetings, travel, and key commitments in alignment with evolving business needs and goals.
- Act as a trusted liaison between our CEO and both internal and external stakeholders, ensuring timely communication and alignment across all touchpoints.
- Track and manage business expenses, including expense reporting, reconciliation, and reimbursements.
- Handle confidential information with discretion.
- Provide support on executive-level initiatives, including board preparation, company-wide communications, event planning, and projects requiring cross-functional collaboration.
- Coordinate key meetings and ensure the CEO is fully prepped with materials, agendas, and follow-ups.
- Remain flexible and responsible, providing ad-hoc support as needed in a fast-paced environment.
Requirements
- 1-3+ years of experience as an Executive Assistant to an Executive
- Strong executive presence and comfortable interfacing with high-level stakeholders both internally and externally
- Proactive and resourceful, with the ability to anticipate needs and act without waiting for direction
- Ability to work autonomously, prioritize effectively, and juggle multiple projects and overlapping priorities
- Clear, effective, engaging communication style
- Exceptional organizational abilities, problem-solving skills, and attention to detail
- Ability to manage confidential/sensitive information with discretion
- Tech-savvy; ability to learn new platforms (ex., Zoom; Slack; GSuite; Guru)
Benefits
- Paid sick days
- Excellent gear (MacBook Air, external monitor, etc.)
- Unlimited access to co-working spaces around the globe
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementexpense reportingreconciliationevent planningproject management
Soft skills
executive presenceproactiveresourcefulautonomousprioritizationcommunicationorganizational abilitiesproblem-solvingattention to detaildiscretion
