Graf Recke Stiftung

Recruitment

• Prepare personnel-related documents for new hires, employment references (work certificates), and contract amendments
• Serve as the operational interface between facilities, administration and HR for all matters across the employee lifecycle
• Act as liaison to the foundation administration’s HR department
• Screen applications and assign applicants to vacancies according to priority
• Draft and publish job advertisements
• Responsible for implementing foundation-wide recruiting strategies and initiatives in the Housing and Care business unit
• Prepare reports

HR Administrator, Administration & Recruiting

Financial Planning and Analysis

• Preparatory work for monthly and annual financial statements
• Financial controlling
• Billing and settlements
• Implementation of directives from executive management, administrative leadership and department heads
• Participation in organizational/structural development
• Leading and developing the daycare administration area and team as deputy
• Training on Vivendi and supporting the further development of the system
• Close cooperation with the specialist department and advisory teams

Deputy Head of Finance, Administration

Manager

• Telephone and written handling of acute sickness notifications from our employees and our clients
• Rapid and reliable coordination of substitute assignments for our staff to cover clients who would otherwise be unattended
• Ongoing development and maintenance of a weekly schedule for planned substitute assignments
• Accurate and complete documentation of all substitute assignments as the basis for service billing
• Participation in weekly team meetings
• Liaison with the responsible professional advisors
• Planning and coordination of holiday/vacation care coverage

Personnel Deployment Manager, m/f/d/x

• Preparatory work for month-end and year-end financial statements
• Controlling and billing/settlement processes
• Implementation of directives from executive management, administrative leadership and department heads
• Participation in organizational development
• Acting leadership for the daycare administration area: leading and developing the team in deputising capacity
• Training on Vivendi and support for ongoing system development
• Close cooperation with the specialist department and advisory services

Deputy Head of Finance and Administration

Administration

• Support, Betreuung, Weiterentwicklung & Ausbau unseres Leistungsabrechnungssystems Vivendi NG nebst Vivendi PEP
• Projektschnittstelle zwischen Fachbereichen und Verwaltung
• Termingerechte Leistungsabrechnung/Rechnungsstellung mit Kostenträgern
• Anforderung fehlender Leistungsnachweise und Zeiterfassung
• Eingabe von Arbeits- und Ausfallzeiten
• Bearbeitung offener Posten
• Rechnungskorrekturen
• Korrespondenz mit Kostenträgern und Fachberatungen
• Eingabe, Aktualisierung und Kontrolle von Stamm-, Klienten- und rechnungsrelevanten Daten
• Bearbeitung der Eingangspost sowie Ablage und Archivierung
• Weiterentwicklung des Bereiches in Zusammenarbeit mit dem Team der Leistungsabrechnung

Sachbearbeiter – Verwaltung IT Bildung

• Termingerechte Leistungsabrechnung/Rechnungsstellung mit Kostenträgern
• Anforderung fehlender Leistungsnachweise und Zeiterfassung
• Eingabe von Arbeits- und Ausfallzeiten
• Bearbeitung offener Posten
• Rechnungskorrekturen
• Korrespondenz mit Kostenträgern und Fachberatungen
• Eingabe, Aktualisierung und Kontrolle von Stamm-, Klienten- und rechnungsrelevanten Daten
• Bearbeitung der Eingangspost sowie Ablage und Archivierung
• Weiterentwicklung des Bereiches in Zusammenarbeit mit dem Team der Leistungsabrechnung

Kaufmännischer Mitarbeiter – Verwaltung Bildung

• Advise and support business units in the introduction and optimization of Connext Vivendi applications
• Project management (time, resources, budget)
• Ensure uninterrupted operation of Connext Vivendi: 2nd-level support, error analysis and resolution, escalation to 3rd-level
• Plan and update applications; maintain technical documentation
• Optimize application usage in coordination with business units
• Establish and coordinate a key-user concept (training, support, best practices; cross-department moderation)
• Liaise and collaborate with external service providers and other partner organizations
• General coordination of application projects in the social services sector