Emory University

Marketing

• The Marketing Specialist assists in designing and refining marketing strategies to engage prospective audiences
• Participates in creating marketing proposals and comprehensive reports
• Organizes and executes marketing events to elevate brand across target audience
• Oversees production and dissemination of marketing collateral, across multiple marketing channels
• Performs market research to identify and connect with potential audiences
• Manages marketing database updates for precise audience targeting
• Maintains and may develop email marketing campaigns, assessing their effectiveness
• Assists in developing and executing compelling multi-channel communication strategies to enhance user engagement
• Performs analysis and adapts to the effectiveness of social and digital media efforts
• Audits social media for brand alignment and reach maximization
• Stays abreast with social media trends, incorporating them into strategies
• Recognized as the subject matter expert (SME) as it relates to social media

Marketing Specialist

Director

• Creates, maintains, and enhances the relationship between alumni and the university and among alumni themselves.
• Creates/manages strategy for recruiting, cultivating, and engaging alumni through class reunions, events, and programs for a specific school or unit.
• Plans and develops communication methods directed at alumni on an on-going basis.
• Recruits, cultivates and provides direction to volunteer leadership.
• Represents designated program/school within the division.
• Fosters relationships with other campus offices, schools/divisions.
• Monitors program budget.
• May manage event budgets.
• Strengthen connections among alumni and constituents to inspire engagement and support of university priorities.
• Manage engagement with domestic and international alumni markets, with emphasis on digitally activated and emerging alumni communities.
• Design and lead digital engagement strategies that build and sustain alumni communities through virtual programs, online platforms, and community-based communication channels.
• Cultivate and manage relationships with alumni boards, networks, and affinity organizations under supervision.
• Serve as a primary departmental contact and represent the team in collaboration with other units across the division and university.
• Maintain accurate information on selected alumni and prospects, including activity reports, visit documentation, and CRM coding.
• Meet division metrics related to visit preparation, qualification, visits, referrals, activity reporting, and CRM data integrity.
• Track, evaluate, and report on program and event metrics to assess populations served and inform volunteer engagement goals.
• Develop and implement digital engagement plans, content strategies, and virtual experiences supporting alumni- and volunteer-led initiatives.
• Enable volunteer success by providing clear documentation, tools, and guidance for digital engagement and leadership development.
• Leverage CRM systems, digital engagement platforms, and related technologies to inform decision-making and resource allocation.
• Identify and research alumni prospects for volunteer leadership and engagement opportunities.
• Maintain knowledge of best practices and emerging trends in alumni engagement, digital community building, and volunteer management.

Associate Director – Alumni Engagement

• Creates, maintains, and enhances the relationship between alumni and the university and among alumni themselves.
• Creates/manages strategy for recruiting, cultivating, and engaging alumni through class reunions, events, and programs for a specific school or unit.
• Plans and develops communication methods directed at alumni on an on-going basis.
• Recruits, cultivates and provides direction to volunteer leadership.
• Represents designated program/school within the division.
• Fosters relationships with other campus offices, schools/divisions.
• Monitors program budget.
• May manage event budgets.
• Strengthen connections among alumni and constituents to inspire engagement and support of university priorities.
• Manage engagement with domestic and international alumni markets, with emphasis on digitally activated and emerging alumni communities.
• Design and lead digital engagement strategies that build and sustain alumni communities through virtual programs, online platforms, and community-based communication channels.
• Cultivate and manage relationships with alumni boards, networks, and affinity organizations under supervision.
• Serve as a primary departmental contact and represent the team in collaboration with other units across the division and university.
• Maintain accurate information on selected alumni and prospects, including activity reports, visit documentation, and CRM coding.
• Meet division metrics related to visit preparation, qualification, visits, referrals, activity reporting, and CRM data integrity.
• Track, evaluate, and report on program and event metrics to assess populations served and inform volunteer engagement goals.
• Develop and implement digital engagement plans, content strategies, and virtual experiences supporting alumni- and volunteer-led initiatives.
• Enable volunteer success by providing clear documentation, tools, and guidance for digital engagement and leadership development.
• Leverage CRM systems, digital engagement platforms, and related technologies to inform decision-making and resource allocation.
• Identify and research alumni prospects for volunteer leadership and engagement opportunities.
• Maintain knowledge of best practices and emerging trends in alumni engagement, digital community building, and volunteer management.
• Some night and weekend work is required.
• Some travel may be necessary.
• This position requires coming in person two days a week.

Associate Director of Alumni Engagement – Leadership Engagement

Financial Planning and Analysis

• Part-time position with limited hours (approximately 4 hours/month) needed to support a Fellowship program
• Monthly budget projections and yearly assistance with Foundation financial reporting required
• Coordinates major financial reporting and budgeting activities
• Ensures compliance with regulations and reporting requirements
• Coordinates the correction of account balances, resolves funding issues and maintains proper accounting controls and procedures
• Makes recommendations to management related to long-range financial and cash flow analyses
• Prepares and analyzes statistical and financial reports, financial statements and supporting schedules
• May assist in preparing, developing and monitoring department/organizational budgets
• May maintain grant agreements, policies and guidelines; coordinate grant reporting requirements; review grant funding source compliance; and negotiate grant funding with awarding agencies
• May perform indirect cost analysis
• May hire, train, and supervise a small staff.

Senior Financial Analyst – Part-Time

• Coordinates major financial reporting and budgeting activities
• Ensures compliance with regulations and reporting requirements
• Coordinates the correction of account balances, resolves funding issues and maintains proper accounting controls and procedures
• Makes recommendations to management related to long-range financial and cash flow analyses
• Prepares and analyzes statistical and financial reports, financial statements and supporting schedules
• May assist in preparing, developing and monitoring department/organizational budgets
• May maintain grant agreements, policies and guidelines; coordinate grant reporting requirements; review grant funding source compliance; and negotiate grant funding with awarding agencies
• May perform indirect cost analysis
• May hire, train, and supervise a small staff
• Performs related responsibilities as required

Senior Financial Analyst

Administration

• Manages pre- and post-award activities within a Research Administration Services (RAS) unit in support of an assigned portfolio of grants and contracts within one or more units (i.e., school, department, division, institute, or center)
• Uses knowledge of grant and contract management rules and regulations, technical expertise, analytical skills and knowledge of Standard Operating Procedures (SOPs) and awareness of federal rules and regulations related to research grant and contract activity
• Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met, and closing out the award
• Upon award acceptance, defines account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations
• Coordinates with relevant individuals to adjust payroll for all budgeted positions (including relative cost sharing positions)
• Reviews and reconciles award expenditures and budgets, adjusting, as necessary
• Projects and forecasts future award expenditures
• Manages budget, reporting and compliance timelines through the lifecycle of the grant or contract
• Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions
• Completes financial reports to be sent to sponsor, as required by the award terms and conditions
• Monitors compliance with agency and University regulations regarding reporting
• Assists PIs with non-financial report submissions, as necessary
• Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies
• Facilitates the approval of invoices to pay subcontractors
• Reviews effort reports and manages quarterly effort certification process for assigned units
• Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards
• Assists in transferring awards out of the university
• Closes out all funded projects consistent with university process and timelines
• Pre-award activities include assisting departmental faculty/Principal Investigators (PIs) in the development, preparation, and submission of grant and contract proposals
• Ensures all applications meet agency and university guidelines and published timetables and deadlines, including management of the Just-In-Time process
• Confers with PI and pre-award support staff at collaborating institutions to secure necessary sub-award documents for proposals
• Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy
• Reviews budgets for consistency with sponsor, monitor compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project
• Advises the PI on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements
• Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness
• Reviews proposals for consistency with sponsor guidelines
• Monitors and facilitates proposal process through the routing process in compliance with University procedures and institutional signatures
• Obtains signatures as needed
• Monitors proposal status and advises PI on requirements and deadlines associated with research protection protocols
• Works with colleagues/team members to jointly solve questions and challenges in their daily work
• Interacts regularly with and provides high quality customer service to faculty members conducting sponsored research
• Ensures adherence to quality standards and all policies and award regulations
• Performs related responsibilities as required

Research Administrator, Pre/Post Award II

• Develop, implement, and facilitate training and educational programs for a comprehensive and integrated sexual misconduct prevention and response strategy
• Leads initiatives to educate and create curriculum on Title IX regulations, Emory policy, and Emory process customized to different university populations
• Supports the office in complying with Title IX law and raises awareness and increases understanding of Title IX regulations, Emory process, and procedures within the Emory community
• Provides training for the Department of Title IX staff and external support
• Assists the Director and University Title IX Coordinator in creating and maintaining institution-wide strategic partnerships
• Supports the University's compliance efforts by contributing to the identification and/or design, development, delivery, refinement, and assessment of new and existing Title IX training
• Provides leadership, supervisory, and management training and other employee development opportunities for all levels of faculty and staff
• Conducts research and designs new programs and initiatives
• Assists institutional leaders and internal partners in identifying training needs and resources
• Collaborates with leadership and department supervisors at the conclusion of complaint investigations to provide customized facilitation and/or intervention to individuals and departments
• Evaluates and analyzes the effectiveness of training and educational programs
• Tracks training attendance and areas trained for reporting purposes and to develop training plans for various schools, departments, etc
• Compiles data, course evaluations, and prepares reports
• Assists in communicating department training and events in coordination with office of communications to include website updates and enhancements
• Monitors changes in laws and regulations and assists Director/University Title IX Coordinator in updating Title IX policy, practice, and procedures
• Represents the Title IX Office at meetings, conferences, and other events

Assistant Director, Education & Training – Title IX

• Coordinates major financial reporting and budgeting activities.
• Ensures compliance with regulations and reporting requirements.
• Coordinates the correction of account balances, resolves funding issues, and maintains proper accounting controls and procedures.
• Makes recommendations to management related to long-range financial and cash flow analyses.
• Prepares and analyzes statistical and financial reports, financial statements, and supporting schedules.
• May assist in preparing, developing, and monitoring department/organizational budgets.
• May maintain grant agreements, policies and guidelines; coordinate grant reporting requirements; review grant funding source compliance; and negotiate grant funding with awarding agencies.
• May perform indirect cost analysis.
• May hire, train, and supervise a small staff.
• Performs related responsibilities as required.

• Coordinates major financial reporting and budgeting activities.
• Ensures compliance with regulations and reporting requirements.
• Coordinates the correction of account balances, resolves funding issues and maintains proper accounting controls and procedures.
• Makes recommendations to management related to long-range financial and cash flow analyses.
• Prepares and analyzes statistical and financial reports, financial statements and supporting schedules.
• May assist in preparing, developing and monitoring department/organizational budgets.
• May maintain grant agreements, policies and guidelines; coordinate grant reporting requirements; review grant funding source compliance; and negotiate grant funding with awarding agencies.
• May perform indirect cost analysis.
• May hire, train, and supervise a small staff.
• Performs related responsibilities as required.

Senior Financial Analyst – Winship Cancer Institute

• Awards financial aid to students within appropriate guidelines and regulations
• Advises students and parents regarding financial aid availability, eligibility, and application process
• Provides information on scholarship and loan options, alternative financing, and debt management
• Coordinates scholarship, loan/grant programs, and fee waiver programs
• Oversees financial aid registration activities
• Handles special disbursement procedures for external loans
• Assists in the development and implementation of policies and procedures for summer school and study abroad
• Acts as liaison between the department and study abroad administrators
• Disseminates information to financial aid liaisons by attending meetings and updates regarding changes in regulations and policies

Financial Aid Advisor

Human Resources

• Directs and supervises human resources programs for a university division
• Manages the program for national recruitment of new employees
• Serves as liaison with the University Human Resources Division
• Consults supervisory and management staff on human resources issues
• Assesses training needs and implements a comprehensive program for training and developing staff

Divisional Director, Human Resources

• Assists in preparing data and reports for regularly scheduled portfolio review meetings with development and engagement officers.
• Serves as team liaison to a defined group of engagement officers and leads strategic portfolio review meetings, including quantitative and qualitative analysis of prospect portfolios while ensuring portfolios are filled according to portfolio management guidelines with the most appropriate prospects.
• Leads the review and approval process, in partnership with relationship manager and supervisors, for removing prospects from portfolios.
• Partners with Prospect Development and Stewardship staff to provide regular portfolio updates and ad-hoc reporting.
• Synthesizes and analyzes prospect data, conducts and reviews audits, and monitors data integrity for the purpose of improving the quality of the prospect-specific data.
• Performs related duties as required.

Assistant Director of Portfolio Management – Advancement and Alumni Engagement

• Monitors workload distribution and redistributes tasks, as appropriate
• Provides guidance to team members, as appropriate
• Mentors staff for professional development
• May perform pre-award activities in support of the RAS unit
• Understands and applies federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards
• Applies costing rules and regulations to federally funded projects
• Analyzes information and formulates conclusions
• Ensures strong levels of customer service to faculty and departments being served
• Addresses issues that violate performance levels or terms of the RAS performance level agreements, both with internal RAS staff and with departments and/or faculty
• Performs post-award activities to include setting up of awards in PeopleSoft, issuing eNOAs, setting up payroll distributions, requesting subcontracts and working with other participant's institutions, gathering approval for and issuing PANs (Provisional Account Numbers), monitoring award budgets and expenses, preparing award finance reports for PIs, preparing and routing no cost extension requests, preparing CAS exceptions for approval, submitting journals and RSTs, reviewing subcontracts and associated purchase orders, preparing interim Financial Status reports for sponsors, clearing suspense accounts, reviewing effort reports and facilitating certification processes, preparing final Financial Status Reports for sponsors, and cleaning up award at the end of the award, and requesting inactivation of SmartKey
• Works with Pre-Award team lead to coordinate inter-team meetings to facilitate collaboration between the pre-award and post-award teams
• Performs related responsibilities as required.

Research Administrator, Post-Award Manager – School of Medicine

Consultant

• Supports Emory's Finance & Administration Division users' computer equipment to ensure equipment functions properly on the enterprise's networks.
• Provides client-side network support and escalates to Tier 3 support as needed.
• Supports departments' equipment issues and utilizes remote connectivity tools for local and long distance users worldwide.
• Supports customers' Emory-provided communications devices (e.g., Samsung, iPhone, etc.) to ensure devices integrate with the enterprise's networks.
• Ensures directory and security protocols are maintained to protect enterprise-wide equipment and information and to prevent unauthorized access and usage.
• Reviews system and management tracking tool tickets (ServiceNow) to confirm ownership and to establish priority for completing ticket work requests.
• Documents work in incident management tracking tool (ServiceNow) and manages service levels to meet or exceed within allowed timeframes.
• Provides recommendations to advise customers on software and hardware purchases and upgrades and to support customer cost-cutting initiatives.
• Manages computer equipment inventory to maintain available stock for emergency replacements and upgrades and to meet certain customer needs.
• Examines and inspects equipment to determine damages and to repair and replace equipment.
• Coordinates removal of end-of-life equipment to ensure proper disposal, recycle and surplus and to update asset inventory records.
• Verifies software licensing agreements to comply with enterprise volume license requirements and limitations.
• Supports enterprise-wide software packages to ensure user functionality.
• Assigns rights as needed to run and deploy software, perform testing and ensure operability.
• Uses systems management tool (i.e., SCCM) to manage the enterprise desktop environment, generate reports, observe functions, image systems and increase efficiencies.
• Assigns permissions using active directories and group policies to ensure proper security levels.
• Manages users and computers and ensures standardized group policies to map printers and network shares.
• Receives notifications of V.I.P. trouble tickets to act on and ensure quick responses and issue resolution.
• Utilizes enterprise and departmental file and print servers to establish printer assignments for users and to permit users to store data securely.
• Ensures systems are encrypted as needed per university policy.
• Participates in a weekly rotating on-call schedule.
• May support multiple departments on campus as part of a local team or individually as a single primary technician within a designated area/department/building as part of a wide-spread team; must be able to work in a team environment.
• Performs IT-related responsibilities as required.

IT Desktop Consultant II

Network Engineer

• Supports configuration, installation, maintenance, and troubleshooting of network services and devices
• Monitors critical processes for Emory's enterprise-wide systems and applications
• Interacts with customers to resolve network issues
• Develops and maintains documentation

Marketing Specialist

Associate Director – Alumni Engagement

Associate Director of Alumni Engagement – Leadership Engagement

Senior Financial Analyst – Part-Time

Senior Financial Analyst

Research Administrator, Pre/Post Award II

Assistant Director, Education & Training – Title IX

Senior Financial Analyst – Part-Time

Senior Financial Analyst – Winship Cancer Institute

Financial Aid Advisor

Divisional Director, Human Resources

Assistant Director of Portfolio Management – Advancement and Alumni Engagement

Research Administrator, Post-Award Manager – School of Medicine

IT Desktop Consultant II

Senior Network Analyst – Technician