Software Project Manager
Rep Data
Administrative Assistant
DREAM (formerly Harlem RBI)
full-time
Posted on:
Location Type: Office
Location: New York City • New York • 🇺🇸 United States
Visit company websiteSalary
💰 $65,000 - $75,000 per year
Job Level
Mid-LevelSenior
About the role
- Provide daily administrative and operational support to DREAM’s co-Chief Executive Officers (co-CEOs) and Senior Executive Assistant, including booking travel, ordering materials, and handling personal administrative tasks as needed;
- Directly manage complex calendars including scheduling meetings, coordinating availability, and sending confirmations and reminders;
- Coordinate recurring internal meetings and cross-team scheduling needs, including Management Team and Chief Team meetings;
- Provide logistical support for meetings and events including reserving space, coordinating refreshments, preparing materials, and ensuring technology set-up;
- Support travel logistics such as booking accommodations and transportation;
- Assist in processing expense reports, invoices, and reimbursements;
- Assist in drafting, editing, and formatting internal communications and presentation materials;
- Maintain accurate contact lists and track meeting action items;
- Support a variety of day-to-day office operations and assist with special projects as needed;
- Report to the Senior Executive Assistant and work closely with senior leaders and the Executive Office team to support organizational operations.
Requirements
- Bachelor’s degree or equivalent professional experience required;
- 1 year of relevant administrative or scheduling experience preferred;
- Experience in nonprofit or education environments a plus;
- Proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail, etc.);
- Excellent organizational skills and attention to detail;
- Strong written and verbal communication skills;
- Ability to maintain discretion and confidentiality in all tasks;
- Proactive, self-motivated, and solutions-oriented with a strong sense of follow-through;
- Committed to DREAM’s mission, values, and the belief that all students can succeed;
- Willingness to work in person typically 5 days a week and occasional evening or weekend work as required.
Benefits
- Flexible Medical Health Plans, subsidizing the majority of costs for the employee, their spouse/domestic partner and children;
- The ability to select between a variety of medical plans according to what best suits the employee’s needs;
- Dental and vision plans;
- Disability benefits;
- Life insurance;
- Up to 12 weeks fully paid of Parental Leave;
- Flexible spending account options;
- Pre-tax commuter benefits (parking and transit);
- Fitness and entertainment discounts;
- A variety of support through our employee assistance program (EAP);
- 403(b) retirement plan with employer match starting at 4% after one year, with increases tied to DREAM tenure;
- Referral, performance, and tenure milestones bonuses;
- Discounted school meals through our in-house Scratch Food Program;
- Tuition reimbursement support (All FT Roles);
- Access to a professional development fund (NEST Roles);
- All full-time Network Support Team employees are eligible for approximately 48 days off throughout the year including holidays, sick days, personal days and summer Fridays.
- Benefits are subject to change.
ATS Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportschedulingexpense report processingdraftingeditingformattinglogistical supportcalendar managementmeeting coordinationproject assistance
Soft skills
organizational skillsattention to detailwritten communicationverbal communicationdiscretionconfidentialityproactiveself-motivatedsolutions-orientedfollow-through
Certifications
Bachelor's degree
