DREAM (formerly Harlem RBI)

Events

• Lead the creation & management of operational systems & project plans for all Supporter Engagement events (Including: fundraising events, donor stewardship & cultivation events, and select signature school events).
• Manage logistics for events, including vendor coordination, budgeting, registration, guest communication, and run-of-show.
• Partner with the Communications Team to manage event branding, invitations, digital and printed materials, and event decor.
• Support the execution of programmatic and cultivation events such as graduations, volunteer activations, and community partnerships.
• Contribute to fundraising strategies, day-of execution, and stewardship of donors, in-kind sponsors, and auction participants.
• Partner with Major Gifts teams on pre- and post-event donor engagement, including acknowledgment letters, thank-yous, and stewardship reports.
• Manage in-kind donations and auction solicitation strategies tailored to each event audience.
• Support sponsorship fulfillment, gift bags, and auction item coordination.
• Contribute to donor experience strategy, helping design memorable, mission-aligned event touchpoints.
• Serve as a Salesforce “super user” to maintain records, track performance, and generate reports.
• Work with the Director of Advancement Operations to set event budget forecasts, manage event budgets, oversee all financial reporting and data analysis, and ensure accurate tracking of event revenue.
• Contribute to building and maintaining dashboards, event calendars, and workback timelines.
• Support with tracking event key performance areas, identifying items to work on for future events, and collaborating to create sound event strategies for DREAM.
• Oversee the fundraising operations management for the event pipeline with an eye towards integration with the major gifts program development.
• Drive strategy for innovating procedures and ensuring proper management of the event revenue & tracking key event data in Salesforce.
• Drive the gift management procedures, acknowledgment procedures, and database maintenance for all special event activities.
• Lead internal planning meetings across Events, Communications, and Major Gifts teams.
• Oversee day-of event logistics, team assignments, and troubleshooting.
• Ensure smooth cross-functional coordination for volunteers, vendors, and staff roles at events.

Special Events Manager