DIALOG

Administrative Assistant

• Deliver flexible, reliable, and consistent administrative support to multiple team members
• Manage calendars, correspondence, and travel arrangements
• Track external learning requests
• Coordinate sponsorship and donation purchases and maintain accurate records
• Organize headshots for team members
• Assist the Client Services Coordinator with administrative tasks for company events, including travel bookings for management retreats
• Provide reception coverage (lunch breaks, events, vacations)
• Input monthly timesheets for “Partner Emeritus”
• Support Lunch & Learn sessions—coordinate scheduling, catering, and logistics
• Purchase event tickets (e.g., Calgary Chamber and other events)
• Format meeting minutes prior to distribution
• Organize team or department lunches and dinners
• Assist with formatting letters, fee proposals, and sub-consultant agreements

Junior/Intermediate Administrative Assistant