Field Service Engineer
Sungrow Power Supply Co., Ltd.
Administration Officer/Receptionist
Cubic Corporation
full-time
Posted on:
Origin: • 🇦🇺 Australia
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Receive visitors, notify personnel and maintain visitor register; manage access cards, employee IDs and business cards
- Ensure reception area and meeting rooms are clean, refreshed and tidy throughout the day
- Process new staff and staff leavers in Workday, upload ID photos, collect site passes and disable access
- Update and maintain reception dashboards; report and refresh when outages occur
- Maintain and manage conference room calendars and bookings to avoid conflicts
- Manage cabcharge scheme, issue/return IT equipment, HDMI cables, remotes and Jabras at reception
- Undertake travel and accommodation arrangements for management and personnel
- Collect, register, file and distribute incoming/outgoing correspondence and arrange couriers and taxis
- Arrange on-site parking and liaise with base building management for facilities and air-conditioning
- Order promotional items, lanyards, drink bottles and Cubic branded products as required
- Liaise with Canon for servicing multi-function printers/copiers
- Prepare Purchase Requisitions in SAP; purchase order receipting and code invoices for approval
- Maintain office and kitchen supplies (first aid kits, milk, fruit box deliveries) and stock stationery
- Assist Facilities team with reporting/liaising with Building Managers and purchasing appliance/crockery
- Organise or assist with company functions and arrange catering; arrange flowers and gifts as requested
- Assist with employee service award programs and maintain document storage including archiving and recall
Requirements
- Certificate in Office Administration or equivalent (Desirable)
- Minimum 3-5 years’ experience in a receptionist position including general office administration
- Excellent Microsoft Office skills
- Excellent verbal and written communication skills and excellent phone manner
- Outgoing, enthusiastic and organised
- Able to work autonomously whilst contributing to the team
- Can do attitude with great time management skills and the ability to multitask
- Ability to develop sound relationships and represent the company as the first point of call
- Professional manner
- Successful outcome of a National Police Check (Condition of Employment)
