CoWorq

Project Manager

• Owning Asana — tracking project progress, keeping timelines tight, and anticipating needs before they become problems
• Converting client requests into clearly defined tasks and assigning them to the right people
• Building client reports (with a path toward pulling social data directly as you grow into the role)
• Supporting CRM setup and management in Pipedrive
• Helping craft and manage proposals using Proposalify
• Acting as the connective tissue between clients, deliverables, and the team

Virtual Assistant – Project Manager / Traffic Manager

Frontend Engineer

• Building, maintaining, and troubleshooting WordPress websites using the Divi builder
• Writing and editing HTML and PHP to handle custom work and resolve technical issues
• Managing plugins, updates, and site health across a portfolio of 60+ active client websites — both e-commerce and brochure sites
• Independently owning projects from start to finish with minimal oversight
• Creating SOPs and process documentation as the working relationship develops and trust is established
• Occasionally applying graphic design skills where relevant (a bonus, not a requirement)

Part Time Web Developer, WordPress VA

Digital Marketing

• Build, launch, and manage paid ad campaigns on Meta (Facebook & Instagram)
• Continuously run A/B tests on ad creatives, copy, and audience targeting
• Track ad spend data and synthesize metrics into clear performance reports
• Implement SEO strategies to boost rankings and web traffic
• Manage app store listings for maximum visibility

Digital Marketing Specialist, Paid Ads, Optimization

Content Marketing Manager

• Manage and elevate our digital footprint
• Strategize, schedule, and manage content across social media
• Draft, layout, and execute email campaigns and newsletters
• Ensure a unified brand voice across digital touchpoints

Communications, Content Specialist

Social Media Manager

• Developing and executing a social media strategy designed to build buzz and grow an audience ahead of the film's release
• Creating and scheduling content across platforms — think behind-the-scenes features, cast spotlights, trailer drops, countdowns, and press highlights
• Engaging with followers, responding to comments, and actively nurturing a growing community around the project
• Tracking performance metrics and using real data to refine and improve the content strategy over time
• Coordinating with the production team to source photos, clips, and stills for content
• Researching and reaching out to entertainment press, bloggers, and influencers to secure promotional coverage
• Supporting any crowdfunding or audience-building campaigns connected to the film

Social Media Manager – Film & Entertainment

Marketing

• Multi-Org Project & Financial Management Systems Architecture: Research and implement an effective Project Management system tailored to the unique needs of each of the three organizations.
• Accountability: Track all timelines, deadlines, and deliverables. You will coordinate daily with Sonja and the broader team to ensure nothing slips through the cracks.
• Financial Ops: Assist with tax preparation, maintain meticulous expense tracking, and manage data entry for bookkeeping and payables.
• Strategic Marketing & Creative Design Content Strategy: Own the LinkedIn and Instagram presence—from strategy and creation to engagement and analytics.
• Design & Layout: Design, clean up, and update handouts and PowerPoint presentations for professional courses.
• Email Campaigns: Manage monthly newsletters. Sonja provides the topic; you draft the content, layout the email, and handle the send-out.
• Show Guest Coordination: Manage communications for show guests as we shift toward a bulk-interviewing model.
• Research & Technical Writing Newsletter Articles: Research and write articles for various newsletters across the organizations.
• Grant Hunting: Proactively research funding and grant opportunities that align with our core missions (Women in Business and Special Needs).
• The "Networking-to-CRM" Funnel Pre-Event: Research relevant events monthly, present them to Sonja, handle registrations, and manage the calendar.
• Post-Event: Transform business cards into leads. You will upload contacts to Constant Contact, tag them by event, send tailored outreach emails, and connect with them on LinkedIn.

Part-time Executive, Marketing Assistant

Executive Assistant

• Lead the migration and onboarding process from DonorPerfect to Salesforce.
• Act as the Salesforce administrator, ensuring data integrity, updating records, and managing client/donor onboarding.
• Draft and manage monthly emails, aligning content with social media and web teams.
• Perform monthly refreshes of website content.
• Research networking opportunities and handle registrations.
• Assist with social media content creation and data analytics.
• Set up projects in Asana and teach the platform for efficiency.
• Create and optimize Google Forms, Excel spreadsheets, and complex reporting structures.
• Filter and organize emails, flagging VIPs and managing a calendar.
• Monitor receipts and coordinate with the bookkeeper via Dropbox.

Executive Assistant – Marketing Experience

• Build new landing pages in Kajabi and create automations
• Develop a content rhythm by listening to podcasts and creating weekly emails and social media posts
• Meet with Kate weekly to manage financial accountability
• Handle onboarding processes for new clients
• Moderate online courses once a month on Saturdays

Part-time Executive and Marketing Assistant – Personal Development, Coaching

• Develop a holistic marketing strategy for the rebranding of NABIE to ABIDE.
• Create a multi-channel promotional strategy for the 2027 Conference to attract guest participants, high-level speakers, and exhibitors.
• Study industry leaders (IIBEC and ICRI) to identify best practices in scheduling, pricing, and exhibitor engagement.
• Research and identify potential corporate sponsors and exhibitors within the building sciences and engineering sectors.
• Draft and implement a "High-Touch" outreach strategy to convert leads into confirmed sponsors.
• Design professional sponsorship/exhibitor flyers, posters, and infographics that communicate the unique value of our conference.
• Own the strategy and calendar for TikTok, Instagram, LinkedIn, and Facebook.
• Manage the end-to-end newsletter process—from aggregating technical articles to monitoring data analytics and repurposing content.
• Aggregate industry-specific data and articles, turning them into digestible, engaging content for a highly technical audience.
• Meticulously track project expenses and fundraising progress.
• Keep the master database and CRM updated with sponsor details, exhibitor contracts, and lead statuses.