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Executive Assistant, Operations
CoWorqExecutive & Operations Assistant supporting CoWorq's mission for equitable outsourcing with proficient operational management. Responsible for client lifecycle and detailed administrative support.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in client onboarding, scheduling coordination, and administrative workflow management using tools like Acuity Scheduling, ClickUp, and Square. Maintains high standards of professional integrity and time management while ensuring operational clarity and efficiency.
Highest-signal resume keywords
Acuity Scheduling ManagementClickUp Task ManagementSquare InvoicingDropbox & Dropbox Sign ProficiencyGoogle Workspace & MS Office Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Client OnboardingWorkflow ManagementInvoice GenerationFile OrganizationPayment Tracking
Soft Skills
Professional IntegrityTime ManagementAttention to Detail
Tools & Technologies
Acuity SchedulingClickUpSquareDropboxGoogle WorkspaceMS OfficeZoom
Industry Keywords
Administrative WorkflowsClient CommunicationService AgreementsOperational Clarity
Tech Stack
Tools & technologiesCloud
About the role
Key responsibilities & impact- Oversee the advanced setup and day-to-day coordination of Acuity Scheduling , maintaining control over scheduling links for masterclasses and new client offerings.
- Own the end-to-end client onboarding lifecycle, ensuring professional, timely, and reassuring communication flows from first contact to active status.
- Prepare, dispatch, and track service agreements using Dropbox Sign , while maintaining pristine file organization inside Google Drive and Dropbox.
- Track customer payments, generate and send professional invoices, and log transaction details accurately within Square .
- Maintain and execute daily administrative workflows inside ClickUp , updating task statuses in real-time to ensure absolute operational clarity.
- Set up Zoom meetings, distribute access links, and handle recording downloads and cloud uploads with speed and efficiency.
Requirements
What you’ll need- Proven, hands-on experience navigating and managing workflows across our core systems: Acuity Scheduling (Advanced calendar coordination and setup)
- ClickUp (Task management, statuses, and tracking)
- Square (Invoicing and basic payment tracking)
- Dropbox & Dropbox Sign (File storage and document execution)
- Google Workspace & MS Office (Docs, Sheets, Drive, Excel)
- Zoom (Link generation and cloud recording management)
- Someone who genuinely enjoys creating structure, checking off recurring checklist items, and running established business systems perfectly every single time.
- A natural proofer who catches structural, billing, and scheduling errors long before they ever affect a client.
- You do what you say and say what you do. You operate with a high standard of professional integrity, absolute confidentiality, and superb time management.
Benefits
Comp & perks- 🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account CoWorq Website LinkedIn All Job Openings 11 - 50 employees Founded 2021 🤝 B2B 🎯 Recruiter B2B
- Recruitment CoWorq is a B2B outsourcing and virtual assistant company that helps founders and CEOs scale by providing vetted virtual assistants, systems setup, onboarding, and fractional executive support. They offer tiered 'Momentum' packages — from one-time strategy and dedicated weekly VAs to ongoing quarterly support and C-level advisory — plus VA sourcing, matching, and ongoing operations alignment. CoWorq emphasizes ethical, people-driven outsourcing and empowerment of Filipino remote professionals while focusing on operational clarity, delegation, and leadership enablement. Executive Assistant, Operations Job not on LinkedIn 🔥 5 minutes ago 🇵🇭 Philippines – Remote 💵 $8 / hour ⏱ Part Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
- Oversee the advanced setup and day-to-day coordination of Acuity Scheduling , maintaining control over scheduling links for masterclasses and new client offerings.
- Own the end-to-end client onboarding lifecycle, ensuring professional, timely, and reassuring communication flows from first contact to active status.
- Prepare, dispatch, and track service agreements using Dropbox Sign , while maintaining pristine file organization inside Google Drive and Dropbox.
- Track customer payments, generate and send professional invoices, and log transaction details accurately within Square .
- Maintain and execute daily administrative workflows inside ClickUp , updating task statuses in real-time to ensure absolute operational clarity.
- Set up Zoom meetings, distribute access links, and handle recording downloads and cloud uploads with speed and efficiency. 🎯 Requirements
- Proven, hands-on experience navigating and managing workflows across our core systems: Acuity Scheduling (Advanced calendar coordination and setup)
- ClickUp (Task management, statuses, and tracking)
- Square (Invoicing and basic payment tracking)
- Dropbox & Dropbox Sign (File storage and document execution)
- Google Workspace & MS Office (Docs, Sheets, Drive, Excel)
- Zoom (Link generation and cloud recording management)
- Someone who genuinely enjoys creating structure, checking off recurring checklist items, and running established business systems perfectly every single time.
- A natural proofer who catches structural, billing, and scheduling errors long before they ever affect a client.
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