Cogstate

Administration

• Training Coordination: Organizing, scheduling, and completing projects for training deliverables and managing training content within the LMS.
• Course Development and Maintenance: Develop and maintain eLearning courses, ensuring they are up-to-date and meet the organization's standards.
• Technical Support: Provide technical support to users, troubleshoot issues, and ensure the LMS is functioning correctly.
• Content Management: Upload, organize, and manage learning content within the LMS.
• System Optimization: Collaborate with internal teams to identify areas for improvement and suggest modifications to optimize the system.
• Reporting: Generating reports to monitor client training progress and course completion rates.
• Meeting Coordination: Schedule and organize project meetings.
• Documentation and Reporting: Manage project-related paperwork such as emails and other forms of communication.
• Risk Management: Identify and raise potential problems and technical issues to the Learning Services Team.
• Quality Control: Ensure that project deliverables meet the required quality standards and specifications.
• Communication: Act as a liaison between the project team and stakeholders, ensuring clear and effective communication.

Coordinator, Learning Services – LMS Administrator

Learning and Development

• Refine content delivered by internal scientific subject matter experts (SMEs) and apply into well-polished eLearning courses and other training programs/materials (in adherence to company brand and process standards)
• Regularly apply feedback and edits to courses
• Ensure deliverables are accurate at every level, high quality, and completed on time
• Support peer-to-peer quality control reviews for courses developed by other designers
• Review and update course content during each product/patch-release cycle
• Edit and create PowerPoint presentations for internal and external presentations
• Stay up to date with Articulate / Storyline 360 updates and new features

Associate, Instructional Design

General Counsel

• Review, draft and negotiate agreements with customers, vendors, suppliers, consultants and other company business partners.
• Work collaboratively and effectively with internal business partners.
• Consider and respond to legal questions and issues from internal business partners, focusing on understanding their needs and producing viable and tangible solutions that effectively manage legal and financial risk.
• Ongoing review and feedback on company contract templates.
• Continue to seek and recommend greater efficiency in the company’s contracting processes.
• Ensure agreements are properly executed, recorded and stored.
• Maintaining oversight over and provide advice on compliance with medical device and other applicable regulations to Cogstate’s business activities
• Developing and maintaining corporate policies, procedures and programs that align with the company’s business objectives; conduct training with respect thereto as requested.
• Understanding the other main applicable laws and regulations impacting the company’s business and recommending appropriate risk mitigation activities.
• Assist the General Counsel in the development, maintenance and improvement of the company’s data privacy policies, processes, and procedures; make appropriate recommendations to the CFO; conduct training with respect thereto as requested.
• Ensure compliance with local, state, federal and international data privacy and security laws.
• Drafting and negotiating data privacy and security agreements for Clinical Trials, Research and Healthcare, including data processing addendums, standard contractual clauses and business associate agreements.
• Perform legal research as needed in support of Key Accountabilities or on other topics as otherwise requested by the General Counsel (e.g., Human Resources policies and practices.

Corporate Counsel

Full-stack Engineer

• Develop clean code, reusable components, and unit tests.
• Develop feature functionality within the platform framework for product specific requirements, while still maintaining re-use and leveraging design patterns.
• Review other developer’s code.
• Understand and evaluate user stories, workflows and wireframes.
• Identify functionality contained within our platform library as well as contribute to its capabilities.
• Collaborate with product managers, expand upon desired functionality and provide technical approaches that accomplish the product needs.
• Work with project management to orchestrate current work and planning of future work.

Senior Software Engineer

Financial Planning and Analysis

• Create Pricing for customer proposals based on RFP’s received, internal inputs, and within company approved standards.
• Assist Project Managers in the creation or review of customer change in scope pricing (Change Orders)
• Coordination and development of all pricing & Forecast Trackers on newly signed projects, with ongoing support and analysis across all projects.
• Analyze financial data and provide forecasting support.
• Participate in constant review of customer profitability analysis to ensure key divisional KPIs are achieved
• Ongoing development and creation of reporting related to profitability, staff utilization and staff resourcing
• Provision of ad-hoc reporting as required for Marketing, Business Development, Clinical Trials Operations and/or Product Development. Incorporating and utilizing data and information sourced from within Cogstate
• Monitor and analyze monthly divisional employee time reporting; identify and escalate areas of concern
• Coordinate with Business Development and provide regular updates on the financial details and contracting of all new proposals and change orders in development.
• Assist Financial Accounting team in the consolidation of all forecasting on clinical trials studies, as well as estimates of future income and timing on all high probability and unsigned contracts in development

Financial Analyst

People Operations

• Assist with candidate sourcing, screening, and onboarding; maintain candidate pipelines and records
• Assist with Clinician contracting
• Post and update job ads across platforms
• Screen resumes and schedule interviews
• Coordinate candidate communication
• Execute reference checks for candidate finalists
• Support managers through recruitment process
• Assist with content for internal and external recruiting newsletters
• Maintain accurate employee data in Greenhouse, JazzHR, BambooHR and Jira
• Generate basic reports as requested
• Assist with new hire orientation and induction activities
• Support DEI initiatives and reporting
• Assist with open enrolment and benefits administration
• Assist in the annual engagement survey
• Provide general admin support to the People & Culture team
• Support employee engagement initiatives and events
• Assist with internal communications and recognition programs
• Support the People & Culture team in championing the organizational culture and ensure the behaviors are aligned with those of the organization

Coordinator, People Operations – Clinician Network

Director

• Drive the learning services roadmap, including instructional design standards, learning technology enhancements and adoption, and process optimization.
• Partner with science and other cross-functional teams to oversee the design and development of eLearning, blended learning, and instructor-led training programs for clinical raters and site personnel.
• Provide thought leadership in adult learning, virtual training, and learning analytics within the context of clinical trial training.
• Work collaboratively with internal stakeholders in the management and delivery of complex company initiatives that support phase I-IV clinical trials.
• Actively engage in discussions and planning sessions sharing new and better ways of delivering best in class learning technology and learning solutions methodologies.
• Ensure alignment to company process/SOPs and industry regulations when implementing new learning systems and projects.
• Identify opportunities and lead system implementation initiatives that will create delivery efficiencies and create valuable product offerings.
• Ensure learning system, documentation, and processes align to applicable regulations and regulatory requirements.
• Act as learning SME for audits and investigations.
• Manage the learning technology ecosystem, including LMS platforms and virtual training tools.
• Evaluate and implement emerging learning technologies (e.g., AI-driven assessments, adaptive learning, etc.) to enhance rater training delivery and outcomes.
• Support new and ongoing system integrations (i.e., eCOA partnerships, data lake, Learning Management Systems, Client Relationship Management, Applicant Tracking System).
• Support initiatives across services that will enhance learning related offerings such as automated micro learning deployments, interactive AI trainings, and system connections promoting streamlined training for internal/external stakeholders.
• Stay updated on industry trends and best practices for learning and technology offerings related to rater training and data visualization.
• Identify opportunities and lead system implementation initiatives that will create more engaging content and reduce study timelines/costs.
• Lead and develop a team of instructional designers, LMS administrators, and training coordinators.
• Oversee timelines, budgets, and deliverables for the development of training assets and systems.
• Deliver and provide feedback in constructive and supportive manner.
• Communicate effectively and timely across stakeholders.
• Effectively collaborate and embed across services teams to understand pain points and suggest improvements.
• Support the hiring process for positions related to Learning Solutions and Systems activities.
• Negotiate and act as a main POC to Learning Solutions and Systems related vendor platforms.
• Mentor and grow learning and technology skillsets for department staff so they may successfully support deliverables independently and with confidence.

Associate Director, Learning Solutions and Systems

Project Manager

• Manage projects and execute tasks in line with company SOPs and agreed regulatory standards.
• Manage client relationships as main POC for individual studies and some sponsor portfolios.
• Independently lead Cogstates complex global clinical trials projects, including implementation of projects with new service offerings in scope.
• Manage Clinical Trials projects in Start-Up, Conduct or Close-Out phases (multiple projects at one time).
• Proactively manage risks, guiding team members through challenges and making decisive, well-informed decisions.
• Attend Investigator Meetings (as needed) and ensure Cogstate is well represented.
• Work in an Agile environment with a given Portfolio Team.
• Oversight of resourcing and financials across a Portfolio of Projects; ensure team members follow pre-determined hours allocated in budget to target gross profit.
• Generate invoices for assigned projects in alignment with expected timelines and project progress and forecast invoicing.
• Actively maintain the change order process.
• Oversee internal projects focused on developing processes for implementing new technologies; map, visualize, and optimize workflows to support commercialization and scaling efforts.
• Develop operational deployment plans for new systems, including training, and operate as the point person for support.
• Work closely with Business Development and project team managing relationships and supporting proposals for key accounts.
• Potential to line manage or indirectly manage and mentor other project management team members and clinical operations staff.
• Analyze reports for project hours and budget utilization and make course corrections with Operations Line Managers.
• Review Work Orders and determine deliverables and timelines for project.
• Ensure accurate reporting to internal and external stakeholders on service delivery and progress.
• Develop/contribute to playbooks for new Sponsors/Partners/systems and participate in internal and external audits and inspections.
• Support metrics reporting to sponsors.

Senior Project Manager, Clinical Trials

Designer

• Design, develop, deliver and maintain e-learning content focused on topics related to Cogstate products and staff training
• Create engaging and compelling eLearning courses (device agnostic) in partnership with internal subject matter experts (SMEs)
• Consult with key stakeholders to identify education and enablement needs and make solution recommendations
• Oversee program execution and ensure deliverables are completed on time with high quality and adhere to company standards
• Review and update course content during each product/patch-release cycle
• Respond to inquiries using good judgement, tact and courtesy, sometimes in stressful situations
• Stay up to date with Storyline 360 updates and new features
• Collaborate across functional areas with relevant team members and support externally-focused learning programs for sponsor project teams, site staff, and caregivers
• Communicate extensively across multiple time zones with staff, Sponsors and clinical sites globally
• Role is full-time, 12-month fixed-term (direct hire opportunity eligible for standard employee benefits)