Legal Secretary, Commercial
CGS Federal (Contact Government Services)
Legal Secretary – Commercial
CGS Federal (Contact Government Services)
full-time
Posted on:
Location Type: Office
Location: New York City • New York • 🇺🇸 United States
Visit company websiteSalary
💰 $70,000 - $80,000 per year
Job Level
SeniorLead
About the role
- Handles scheduling and travel arrangements; schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement; maintains calendar and due dates for lawyers as required
- Sorts, reads and annotates incoming mail and documents; answers phones and directs callers
- Types and composes general correspondence, memos, legal documents, faxes, reports; ensures accuracy and timely dispatch of documentation
- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses using firm templates; prepares motion binders and special working binders
- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings
- Establishes and maintains filing and records in both hard copy and electronic formats
- Enters lawyers’ time as needed and sends to accounting by month-end deadlines; prepares client billing
- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results
- Performs analytical tasks including preparing witness interview memoranda; reviewing and summarizing documents and deposition and court transcripts; creating and using substantive coding tools
- Performs and oversees cite checking and proofreading of briefs and other legal documents
- Assists with trial preparation including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating with opposing counsel and courtroom staff
- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters
- Performs other department activities and additional duties as assigned
Requirements
- Bachelor’s Degree or equivalent experience preferred
- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant
- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook
- Proficiency with document management and other office technologies; expertise in e-filing
- Exceptional computer skills with the ability to learn new software applications quickly
- Proficiency with rules for court document filings
- Comprehension of a variety of legal court documents including complaints, answers, rulings, judgments, affidavits, motions, appeals, tables of contents/authorities, subpoenas, court dockets, reports, memos and correspondence
- Strong attention to detail, organizational skills and ability to manage time effectively
- Excellent interpersonal and communication skills and the ability to collaborate well in a team
- Ability to work under pressure to meet strict deadlines
- Experience handling scheduling and travel arrangements, court appearances, depositions, arbitrations, mediations, client meetings and conference calls
- Experience preparing draft documents such as briefs, complaints, motions, subpoenas, summonses, and motion binders
- Experience coordinating multi-document filings in Federal, Circuit and State courts, including E-filings
- Experience entering lawyers’ time and preparing client billing
- Experience overseeing document reviews, cite checking, proofreading, and trial preparation
Benefits
- An environment in which our employees feel supported
- Professional growth through various learning opportunities
ATS Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
document managemente-filingcourt document filingsdrafting legal documentscite checkingproofreadingbilling preparationanalytical tasksschedulingtravel arrangements
Soft skills
attention to detailorganizational skillstime managementinterpersonal skillscommunication skillscollaborationability to work under pressure