Legal Secretary, Commercial
CGS Federal (Contact Government Services)
full-time
Posted on:
Location Type: Office
Location: Miami • Florida • 🇺🇸 United States
Visit company websiteSalary
💰 $70,000 - $80,000 per year
Job Level
SeniorLead
About the role
- Handles scheduling and travel arrangements, court appearances, depositions, arbitrations, mediations, client meetings and conference calls
- Sorts, reads and annotates incoming mail and documents; answers phones and directs callers
- Types and composes general correspondence, memos, legal documents, faxes, reports; ensures accuracy and timely dispatch
- Prepares draft legal documents (briefs, complaints, motions, subpoenas, summonses) and motion/special working binders
- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings
- Establishes and maintains filing and records in hard copy and electronic formats
- Enters lawyers’ time and prepares client billing; sends to accounting by month-end deadlines
- Oversees and conducts document reviews; tracks and reports review progress and results
- Performs analytical tasks: witness interview memoranda, summarizing documents and transcripts, creating substantive coding tools
- Performs and oversees cite checking and proofreading of briefs and legal documents
- Assists with trial preparation: creating trial notebooks, organizing exhibits, coordinating witness schedules, maintaining trial calendars
- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters
- Performs additional duties and other department activities as assigned
Requirements
- Bachelor’s Degree or equivalent experience preferred
- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant
- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook
- Experience with document management and other office technologies; expertise in e-filing
- Exceptional computer skills with the ability to learn new software applications quickly
- Proficiency with rules for court document filings
- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence
- Strong ability to maintain high standards, use good judgment and anticipate needs
- Strong attention to detail, organizational skills and ability to manage time effectively
- Excellent interpersonal and communication skills and ability to collaborate well in a team
- Ability to work under pressure to meet strict deadlines
Benefits
- An environment in which our employees feel supported
- Professional growth through various learning opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
legal document preparatione-filingdocument managementcite checkingproofreadinganalytical taskstime entrybilling preparationtrial preparationcourt document comprehension
Soft skills
attention to detailorganizational skillstime managementinterpersonal skillscommunication skillscollaborationjudgmentanticipation of needsability to work under pressureability to meet deadlines
Certifications
Bachelor's Degree