Legal Secretary – Commercial
CGS Federal (Contact Government Services)
Legal Secretary – Commercial
CGS Federal (Contact Government Services)
full-time
Posted on:
Location Type: Office
Location: Chantilly • Virginia • 🇺🇸 United States
Visit company websiteSalary
💰 $70,000 - $80,000 per year
Job Level
SeniorLead
About the role
- Handles scheduling and travel arrangements; schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement; maintains calendar and due dates for lawyers as required
- Sorts, reads and annotates incoming mail and documents; answers phones and directs callers
- Types and composes general correspondence, memos, legal documents, faxes, reports; ensures accuracy and timely dispatch
- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses using firm templates; prepares motion binders and working binders
- Coordinates multi-document filings in Federal, Circuit and State courts, including e-filings
- Establishes and maintains filing and records in both hard copy and electronic formats
- Enters lawyers’ time and prepares client billing according to month-end deadlines
- Oversees and conducts document reviews; tracks and reports on review progress and results
- Performs analytical tasks including preparing witness interview memoranda, reviewing and summarizing documents and transcripts, and creating substantive coding tools
- Performs and oversees cite checking and proofreading of briefs and other legal documents
- Assists with trial preparation, creating trial notebooks, organizing exhibits, coordinating witness schedules, maintaining trial calendars, and liaising with opposing counsel and courtroom staff
- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters
- Performs other department activities and additional duties as assigned
Requirements
- Bachelor’s Degree or equivalent experience preferred
- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant
- Proficiency with rules for court document filings and expertise in e-filing
- Computer proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and document management systems
- Exceptional computer skills with ability to learn new software applications quickly
- Comprehension of a variety of legal court documents (complaints, answers, rulings, judgments, affidavits, motions, appeals, tables of authorities, subpoenas, court dockets, reports, memos, correspondence)
- Strong attention to detail, organizational skills, and ability to manage time effectively
- Excellent interpersonal and communication skills and ability to collaborate in a team
- Ability to work under pressure to meet strict deadlines
Benefits
- Environment in which employees feel supported
- Professional growth through various learning opportunities
ATS Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
e-filingdocument reviewcite checkingproofreadingdrafting legal documentsbilling preparationanalytical taskslegal document comprehensionschedulingtravel arrangements
Soft skills
attention to detailorganizational skillstime managementinterpersonal skillscommunication skillscollaborationability to work under pressureadaptability to new softwareteamworkproblem-solving
Certifications
Bachelor’s DegreeLitigation legal secretary certification