Legal Secretary – Commercial
CGS Federal (Contact Government Services)
Legal Secretary – Commercial
CGS Federal (Contact Government Services)
full-time
Posted on:
Location Type: Office
Location: Atlanta • 🇺🇸 United States
Visit company websiteSalary
💰 $70,000 - $80,000 per year
Job Level
SeniorLead
About the role
- Handles scheduling and travel arrangements for court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement and maintains calendars and due dates
- Sorts, reads and annotates incoming mail and documents; answers phones and directs callers
- Types and composes correspondence, memos, legal documents, faxes and reports; ensures accuracy and timely dispatch
- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses using firm templates; prepares motion binders and working binders
- Coordinates multi-document filings in Federal, Circuit and State courts, including e-filings
- Establishes and maintains filing and records in hard copy and electronic formats
- Enters lawyers’ time and prepares client billing; sends time to accounting by month-end deadlines
- Oversees and conducts document reviews; tracks and reports on review progress and results
- Performs analytical tasks including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts, and creating/using substantive coding tools
- Performs and oversees cite checking and proofreading of briefs and other legal documents
- Assists with trial preparation including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating with opposing counsel and courtroom staff
- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters
- Performs other department activities and additional duties as assigned
Requirements
- Bachelor’s Degree or equivalent experience preferred
- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant
- Computer proficiency in Microsoft Office Suite including Word, PowerPoint, Excel, and Outlook
- Experience with document management systems and expertise in e-filing
- Exceptional computer skills with the ability to learn new software applications quickly
- Proficiency with rules for court document filings
- Comprehension of a variety of legal court documents including complaints, answers, rulings, judgments, affidavits, motions, appeals, subpoenas, court dockets, reports, memos and correspondence
- Strong ability to maintain high standards, use good judgment and anticipate needs
- Strong attention to detail, organizational skills and ability to manage time effectively
- Excellent interpersonal and communication skills and the ability to collaborate in a team
- Ability to work under pressure to meet strict deadlines
ATS Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
document management systemse-filingMicrosoft Office Suitelegal document preparationcite checkingproofreadinganalytical taskstime entryclient billingtrial preparation
Soft skills
attention to detailorganizational skillstime managementinterpersonal skillscommunication skillscollaborationjudgmentanticipation of needsability to work under pressureability to meet deadlines
Certifications
Bachelor’s Degree