Executive Assistant
Client Command
Executive Assistant to CEO
Cartesia
full-time
Posted on:
Origin: • 🇺🇸 United States • California
Visit company websiteSalary
💰 $90,000 - $140,000 per year
Job Level
Mid-LevelSenior
About the role
- Support Co-Founder & CEO as a strategic partner, keeping CEO organized, focused, and effective.
- Manage complex and rapidly evolving calendars, prioritizing with sound judgment.
- Anticipate needs, ensure CEO prepared for meetings, act as gatekeeper to optimize time.
- Handle highly confidential information with discretion and professionalism.
- Coordinate and manage logistics for meetings, board sessions, investor updates, and offsites.
- Draft agendas, take notes, synthesize key discussions, and track follow-ups to ensure decisions turn into action.
- Own travel planning, itineraries, and expense management.
- Collaborate with leadership and teams across the company on strategic projects and initiatives.
- Act as an extension of the CEO driving clarity, follow-through, and accountability.
- Build strong relationships internally and externally.
Requirements
- 4+ years of Executive Assistant experience supporting senior executives in a high-growth startup, with at least 2+ years directly supporting a Founder/CEO
- Exceptional organizational skills and attention to detail; able to manage competing priorities in a dynamic environment.
- Strong written and verbal communication skills with the ability to synthesize and simplify information.
- High EQ and judgment; able to balance urgency with diplomacy.
- Proficiency in Google Workspace (Calendar, Docs, Drive, Meet) and other productivity tools.
- A proactive, resourceful, and solutions-oriented mindset.
- Integrity, discretion, and professionalism in all interactions.
- Comfortable in a fast-paced, in-office startup environment.
