Programs Administrative Coordinator
The Lesbian, Gay, Bisexual and Transgender Community Center
Senior Administrative Assistant – Premium Products & Travel
Capital One
full-time
Posted on:
Location Type: Office
Location: New York City • New York, Virginia • 🇺🇸 United States
Visit company websiteSalary
💰 $79,300 - $90,500 per year
Job Level
Senior
About the role
- Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
- Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
- Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
- Drive key team activities and events (such as all-hands meetings, team meetings, conferences, ordering supplies and social events)
- Prepare professional business communication documents including memos, letters, and emails
- Build and maintain good business relationships with executives and administrative staff across the organizations
- Participation in general administrative duties (copying and faxing), distributing mail, ad-hoc projects, committees and/or group events
- Promote a fun and team-oriented work environment.
Requirements
- High School Diploma, GED or equivalent certification
- At least 2 years of Administrative experience
- At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
- Associates Degree (preferred)
- At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment (preferred)
- At least 3+ years of calendar management supporting multiple executives (preferred)
- At least 1+ year of meeting and event planning experience (preferred)
- Experience setting up video conference and Zoom/Skype technology for meeting users (preferred)
- Experience planning ahead and managing time effectively (preferred)
- Excellent written and verbal communications (preferred)
- Excellent organizational skills (preferred).
Benefits
- Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementmeeting planningevent planningexpense reportingadministrative dutiesbusiness communicationcopyingfaxing
Soft skills
flexibilityproblem-solvingorganizational skillstime managementrelationship buildingteam-orientedcommunication skills
Certifications
High School DiplomaGEDAssociates Degree
