Senior Administrative Assistant – Premium Products & Travel
Capital One
Programs Administrative Coordinator
The Lesbian, Gay, Bisexual and Transgender Community Center
full-time
Posted on:
Location Type: Office
Location: New York City • New York • 🇺🇸 United States
Visit company websiteSalary
💰 $60,000 - $65,000 per year
Job Level
JuniorMid-Level
About the role
- Support Senior Director of Behavioral Health and Vice President of Programs with calendars and schedule needs
- Be responsive to real-time changes in the calendar
- Coordinate program meetings and events with others and communicate to all departments meeting confirmations
- Liaise between community and Program leaders
- Welcome visitors, inquiries, and appointments in-person, via email, or virtually
- Coordinate and maintain linkage and MOU agreements across programs
- Provide coordination and set-up duties for both external and internal meetings
- Prepare Programs-related quarterly Board of Directors reports and monthly updates
- Provide comprehensive administrative and operational support for Center Recovery and Mental Health Clinic services
- manage email communications
- maintain accurate records and dashboards
- ensure timely responses to inquiries and referrals
- Coordinate materials and logistics for community events
- Manage scheduling for private meeting spaces and shared equipment
- Oversee inventory and ordering of office and program supplies
Requirements
- Bachelor’s degree; or equivalent professional and educational experience
- Two (2) to four (4) years of relevant work experience in a fast-paced, dynamic work environment
- direct experience working for an executive is highly preferred
- English/Spanish bilingual preferred
- Superior communication skills
- excellent writing and editing skills
- Computer proficiency, including experience with Microsoft Office Suite and Adobe Acrobat
- Ability to handle multiple tasks and maintain attention to detail
- Strong sense of initiative and ability to work independently
- Must exercise good discretion and judgment and be able to be trusted with confidential information
- Must possess strong and affirming interpersonal skills
- Schedule flexibility
- demonstrated ability to work with people of diverse races, ethnicities, ages, gender identities, and sexual orientations in a multicultural environment
- Knowledge and understanding of LGBTQ+ issues, needs, and interests of LGBT communities of color, youth, adults, families
Benefits
- medical
- dental
- vision
- 401k with employer contribution
- voluntary life
- short-term disability insurance
- long-term disability insurance
- paid parental leave
- family care leave
- gender affirming healthcare leave
- generous paid time off policy
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
Microsoft Office SuiteAdobe Acrobatrecord managementreport preparationschedulingevent coordinationlogistics managementemail communicationdashboard maintenanceMOU agreements
Soft skills
communication skillswriting skillsediting skillsattention to detailinitiativeindependencediscretionjudgmentinterpersonal skillsschedule flexibility
Certifications
Bachelor's degree
