C9 Teams

Administrative Assistant

• Provide critical high-level administrative support to executive leadership.
• Manage end-to-end conveyancing workflows.
• Assist with preparation calls, coordinate with financial institutions, and ensure all necessary documentation is accurate and compliant for upcoming settlements.
• Prepare, review, and lodge key legal property documents, contracts of sale, and transfer forms.
• Serve as a reliable, professional liaison between buyers, sellers, real estate agents, financial institutions, and legal teams.
• Organize appointments, manage emails, and ensure zero critical operational tasks slip through the cracks.
• Coordinate agendas, take detailed minutes, and compile relevant brief notes prior to important calls or client meetings.
• Maintain client files within the CRM, track pipeline status, and ensure data integrity across all internal management system.

Executive Administrative Assistant – Conveyancing Specialist

• Divide your time supporting our Business Development Manager (BDM) and our Operations/Executive Lead.
• Assist with CRM data entry, updating client profiles, and tracking pipeline stages.
• Prepare pre-listing kits, coordinate property appraisal documents, and send follow-up emails to prospective clients.
• Assist in organizing digital marketing materials, social media scheduling, and email newsletters to nurture the BDM’s database.
• Organize schedules, set reminders, and manage inbox triage to ensure no critical tasks slip through the cracks.
• Prepare real estate documentation, coordinate meeting agendas, and handle general data entry.
• Act as a warm and welcoming point of contact via email or phone for clients, tenants, and vendors.

Real Estate Sales Admin Assistant

Payroll

• Manage the complete end-to-end payroll process for all employees
• Compute employee salaries, overtime, holiday pay, night differential, commissions, allowances, bonuses, and final pay
• Process mandatory deductions, including: SSS PhilHealth Pag-IBIG Withholding Tax Salary loans Other authorized deductions
• Ensure payroll is processed accurately and on schedule
• Prepare payroll reports and payroll reconciliation
• Maintain employee payroll records while ensuring confidentiality
• Process annual payroll adjustments and year-end payroll activities
• Handle payroll-related employee inquiries
• Prepare and file all required BIR tax returns accurately and within deadlines
• Monitor tax deadlines and maintain a tax compliance calendar
• Prepare reports required by government agencies
• Assist during DOLE, BIR, SSS, PhilHealth, and Pag-IBIG inspections or audits
• Reconcile payroll accounts with the general ledger
• Support financial audits by providing payroll and tax documentation
• Maintain organized accounting records and documentation

Accountant – Payroll & Tax Compliance

Accountant

• Manage daily trust accounting activities in compliance with state-based trust accounting regulations.
• Process receipts, payments, reconciliations, and adjustments accurately and on time.
• Prepare monthly trust account reconciliations and statutory reports.
• Monitor trust transactions and ensure all entries are compliant and properly documented.
• Resolve discrepancies and liaise with property managers and stakeholders where needed.
• Support audits and provide required documentation promptly.
• Maintain accurate financial records within PropertyMe and VaultRE.

Executive Administrative Assistant – Conveyancing Specialist

Real Estate Sales Admin Assistant

Accountant – Payroll & Tax Compliance

Real Estate Trust Accountant