Real Estate Sales Admin Assistant

C9 Teams

As a Real Estate Sales Admin Assistant, you'll support a dynamic real estate team in various administrative tasks. The role involves both business development and operational support for the team.

Posted 7/9/2026full-timeRemote • 🇦🇺 AustraliaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and effective communication abilities while supporting business development and operations in the real estate industry. Proficient in managing CRM data, preparing documentation, and coordinating marketing efforts to enhance client engagement.

Highest-signal resume keywords

Virtual Assistant ExperienceReal Estate CRM FamiliarityStrong Organizational SkillsVerbal And Written Communication SkillsDigital Marketing Coordination

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

CRM Data EntryReal Estate Documentation PreparationEmail Newsletter ManagementPipeline TrackingMeeting Agenda Coordination

Soft Skills

Energetic PersonalityPositive AttitudeBubbly DemeanorClient Interaction SkillsAbility To Manage Competing Priorities

Tools & Technologies

Google WorkspaceMicrosoft 365AsanaTrelloRex

Industry Keywords

Real EstateProperty ManagementSales SupportClient ProfilesDigital Marketing

Tech Stack

Tools & technologies

Vault

About the role

Key responsibilities & impact

Divide your time supporting our Business Development Manager (BDM) and our Operations/Executive Lead.
Assist with CRM data entry, updating client profiles, and tracking pipeline stages.
Prepare pre-listing kits, coordinate property appraisal documents, and send follow-up emails to prospective clients.
Assist in organizing digital marketing materials, social media scheduling, and email newsletters to nurture the BDM’s database.
Organize schedules, set reminders, and manage inbox triage to ensure no critical tasks slip through the cracks.
Prepare real estate documentation, coordinate meeting agendas, and handle general data entry.
Act as a warm and welcoming point of contact via email or phone for clients, tenants, and vendors.

Requirements

What you’ll need

Previous experience as a Virtual Assistant, preferably within the Real Estate industry (Property Management or Sales support is a major plus).
An exceptionally energetic, positive, and bubbly personality with a "can-do" attitude.
Stellar verbal and written English communication skills.
Familiarity with real estate CRMs (e.g., Rex, PropertyMe , Vault, or similar), Project Management tools (Asana, Trello), and the Google Workspace / Microsoft 365 suite.
Strong organizational skills with the ability to manage competing priorities from two different managers.

Benefits

Comp & perks

A supportive, vibrant, and collaborative team culture.
100% remote working arrangement.
Standard business hours (to be aligned with the client's timezone).
15 days holiday per year.
Competitive company perks.