FREE ACCESS
5,000–10,000 jobs/day
See all jobs on JobTailor
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Real Estate Sales Admin Assistant
C9 TeamsAs a Real Estate Sales Admin Assistant, you'll support a dynamic real estate team in various administrative tasks. The role involves both business development and operational support for the team.
Tech Stack
Tools & technologiesVault
About the role
Key responsibilities & impact- Divide your time supporting our Business Development Manager (BDM) and our Operations/Executive Lead.
- Assist with CRM data entry, updating client profiles, and tracking pipeline stages.
- Prepare pre-listing kits, coordinate property appraisal documents, and send follow-up emails to prospective clients.
- Assist in organizing digital marketing materials, social media scheduling, and email newsletters to nurture the BDM’s database.
- Organize schedules, set reminders, and manage inbox triage to ensure no critical tasks slip through the cracks.
- Prepare real estate documentation, coordinate meeting agendas, and handle general data entry.
- Act as a warm and welcoming point of contact via email or phone for clients, tenants, and vendors.
Requirements
What you’ll need- Previous experience as a Virtual Assistant, preferably within the Real Estate industry (Property Management or Sales support is a major plus).
- An exceptionally energetic, positive, and bubbly personality with a "can-do" attitude.
- Stellar verbal and written English communication skills.
- Familiarity with real estate CRMs (e.g., Rex, PropertyMe , Vault, or similar), Project Management tools (Asana, Trello), and the Google Workspace / Microsoft 365 suite.
- Strong organizational skills with the ability to manage competing priorities from two different managers.
Benefits
Comp & perks- A supportive, vibrant, and collaborative team culture.
- 100% remote working arrangement.
- Standard business hours (to be aligned with the client's timezone).
- 15 days holiday per year.
- Competitive company perks.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
CRM Data EntryReal Estate Documentation PreparationEmail Newsletter ManagementPipeline TrackingMeeting Agenda Coordination
Soft Skills
Energetic PersonalityPositive AttitudeBubbly DemeanorClient Interaction SkillsAbility To Manage Competing Priorities