Executive Administrative Assistant – Conveyancing Specialist

C9 Teams

Executive and Administrative Assistant for a legal team handling Australian conveyancing processes. Providing high-level support to executives and managing end-to-end workflows in a remote environment.

Posted 7/15/2026full-timeRemote • 🇦🇺 AustraliaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing end-to-end conveyancing workflows and providing high-level administrative support to executive leadership, ensuring compliance and accuracy in legal documentation. Proficient in client relationship management and effective communication within the Australian Conveyancing, Legal, or Property sectors.

Highest-signal resume keywords

Conveyancing Workflows ManagementPEXA ProficiencyLEAP ExperienceExceptional Communication SkillsTime Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

ConveyancingLegal Document PreparationContract ReviewData Integrity ManagementCompliance Management

Soft Skills

MultitaskingProfessional LiaisonAttention to Detail

Tools & Technologies

PEXALEAPTriConveyMicrosoft 365Google WorkspaceAsanaTrello

Industry Keywords

Australian ConveyancingLegal SectorProperty SectorClient Relationship Management

About the role

Key responsibilities & impact

Provide critical high-level administrative support to executive leadership.
Manage end-to-end conveyancing workflows.
Assist with preparation calls, coordinate with financial institutions, and ensure all necessary documentation is accurate and compliant for upcoming settlements.
Prepare, review, and lodge key legal property documents, contracts of sale, and transfer forms.
Serve as a reliable, professional liaison between buyers, sellers, real estate agents, financial institutions, and legal teams.
Organize appointments, manage emails, and ensure zero critical operational tasks slip through the cracks.
Coordinate agendas, take detailed minutes, and compile relevant brief notes prior to important calls or client meetings.
Maintain client files within the CRM, track pipeline status, and ensure data integrity across all internal management system.

Requirements

What you’ll need

Proven track record working within the Australian Conveyancing, Legal, or Property sectors is absolutely essential.
Hands-on, proficient experience using PEXA, LEAP, and/or TriConvey (or highly equivalent settlement/matter management software).
Exceptional verbal and written English communication skills, with a confident telephone manner specifically for conducting prep calls and managing client relationships.
Exceptional time-management skills with a demonstrated ability to multitask under pressure and meet strict compliance/settlement deadlines.
Strong familiarity with the Microsoft 365 or Google Workspace ecosystem, and general project management software (e.g., Asana, Trello).

Benefits

Comp & perks

A supportive, vibrant, and collaborative team culture.
100% remote working arrangement.
Standard business hours (to be aligned with the client's timezone).
15 days' holiday per year.
Competitive company perks.