IT Support Specialist
Epidemic Sound
CloudiOSMacOS
Executive Assistant and People Operations Administrator
Bubble
full-time
Posted on:
Origin: • 🇺🇸 United States • New York
Visit company websiteSalary
💰 $94,000 - $125,000 per year
Job Level
Mid-LevelSenior
Tech Stack
AndroidiOS
About the role
- Provide executive support to the two founders and Co-CEOs: manage calendars, meetings, travel, and communications
- Prepare agendas, take notes, and create polished presentation decks
- Coordinate People Operations: onboarding and off-boarding, maintain accurate employee records, support People Team documentation and internal communications
- Recruiting coordination: schedule candidate interviews, manage logistics (virtual setups, room bookings, materials), ensure seamless candidate and interviewer experience
- Office & vendor management: oversee office supplies, facilities, and vendor relationships to maintain a safe, organized, and welcoming workplace
- Report to the VP of People and contribute to leadership effectiveness and employee experience
Requirements
- 3–5 years of experience as an Executive Assistant, ideally in a fast-paced environment
- Exceptional organizational, time-management, and multitasking skills with strong attention to detail
- Proven ability to handle sensitive and confidential information with integrity
- Excellent verbal and written communication skills; strong deck-creation and formatting skills preferred
- Proficiency in G-Suite (Docs, Sheets, Slides)
- Experience with HR tools (e.g., Justworks, Lattice) is a plus
- Meticulously organized, proactive, adaptable, and able to balance multiple priorities
- Legally authorized to work in the United States (application requires this) and located in or willing to relocate to NYC/within commuting distance
