Administrator
The Microsoft 365 Chap - Consulting | Support | Managed Services
Executive Assistant
Brown Harris Stevens
full-time
Posted on:
Origin: • 🇺🇸 United States • New York
Visit company websiteSalary
💰 $90,000 - $100,000 per year
Job Level
Mid-LevelSenior
About the role
- Provides administrative support to the President of the Sales Division, supporting the executive and interfacing with all departments.
- Assist the executive in the management of his/her respective schedules utilizing MS Outlook system.
- Answer phones courteously, respond to caller inquiries, take clear, accurate messages or offer Director’s voice mail system.
- Provide additional administrative support including database management, assisting with completion of assigned projects, report generation, events/meeting planning, invoice/expense reporting, copier projects, mail handling, supplies control, and processing of letters/correspondence.
- Demonstrate the ability to communicate effectively and professionally, both verbally and in writing, with internal and external contacts to the organization.
- Work with other administrative personnel to accomplish organizational goals.
- Perform special projects as assigned by the executive and handle multiple tasks with little or no supervision.
- Provide administrative support to other executive Sales Directors and/or Managers when necessary.
- Organize, prepare for, and take minutes for Monthly Sales Meetings.
Requirements
- Ability to interface well with all departments within the company and to represent the executive in a highly professional manner.
- Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, and Outlook.
- Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required.
- Must be able to maintain the highest level of confidentiality.
- Ability to handle sensitive material concerning the organization and the executive role within the organization.
- Exceptional organizational/time management skills required.
- Ability to handle multiple tasks simultaneously and meet designated deadlines.
- Minimum 2-3 years Administrative Assistant experience.
- Prior experience in a real estate sales environment highly desirable.
- Bachelor’s degree preferred
