breakwater accounting + advisory corp

Payroll Specialist

breakwater accounting + advisory corp

full-time

Posted on:

Origin:  • 🇺🇸 United States

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Salary

💰 $50,000 - $65,000 per year

Job Level

Mid-LevelSenior

Tech Stack

Cloud

About the role

  • Accurately process payroll for multiple clients across different states and jurisdictions using various systems (Gusto, ADP, Paychex, etc.).
  • Ensure correct setup and administration of benefits and deductions including 401(k), IRAs, healthcare premiums, garnishments, and other withholdings.
  • Leverage cloud-based platforms such as QuickBooks Online (QBO), Xero, and payroll integrations to streamline operations.
  • Manage and reconcile data feeds from timekeeping and scheduling systems (e.g., TSheets/QuickBooks Time, Deputy, When I Work) to ensure payroll accuracy and compliance.
  • Research, monitor, and apply payroll laws, wage and hour regulations, and tax requirements across states and jurisdictions.
  • Serve as the primary point of contact for payroll-related inquiries and manage multiple client relationships.
  • Prepare payroll reports, reconciliations, and compliance filings as required.
  • Identify opportunities for greater efficiency, automation, and standardization within payroll operations.
  • Collaborate with team members and support development of a payroll-focused service offering.
  • Help build—and potentially lead—a dedicated payroll and compliance mini department.

Requirements

  • 3+ years of payroll experience, ideally in a multi-client or multi-state environment.
  • Proficiency with payroll systems such as Gusto, ADP, Paychex (experience with multiple systems strongly preferred).
  • Strong working knowledge of QuickBooks Online (QBO), Xero, and related technology integrations.
  • In-depth understanding of payroll compliance requirements across multiple states.
  • Experience with state payroll tax portals and registrations, with the ability to advise clients and manage compliance set-ups across jurisdictions.
  • Excellent organizational and time-management skills, with the ability to manage multiple client needs simultaneously.
  • Strong communication skills, with the ability to explain payroll and compliance concepts clearly to clients.
  • Proactive, resourceful, and detail-oriented.
  • Preferred: Experience in an outsourced accounting, bookkeeping, or client services firm.
  • Preferred: Familiarity with HR/payroll compliance resources and best practices.
  • Preferred: Interest in building and scaling a specialized payroll department.