Operations Assistant
Clinigen
Project Coordinator
Bauer Media Outdoor UK
full-time
Posted on:
Origin: • 🇬🇧 United Kingdom
Visit company websiteSalary
💰 £26,500 per year
Job Level
Mid-LevelSenior
About the role
- Provide critical support to project managers and operatives to ensure smooth coordination of construction build activities
- Compile job packs, raise purchase orders and book traffic management
- Track build progress across both in-house teams and external contractors
- Manage multiple deadlines, handle internal and external queries, and escalate issues where appropriate
- Liaise with outside bodies to help resolve anything that could delay or disrupt the build process
- Maintain databases, business reports, spreadsheets and contract performance as required
- Coordinate admin tasks to support Project Managers and wider construction team
- Obtain and distribute documents in an efficient and timely manner
- Collate and process external quotes and orders with contractors and suppliers and liaise with finance to ensure accuracy
- Prepare and submit planning applications with supporting documents
- Ensure all relevant permits and traffic management plans are processed in line with the department's build plan
- Coordinate with other departments where needed
Requirements
- Attention to detail
- Thrive in a fast-paced environment
- Ability to manage multiple deadlines and juggle competing priorities
- Professional handling of internal and external queries and escalation
- Ability to liaise with outside bodies to resolve delays or disruptions
- Ability to work independently using initiative and as part of a wider team
- Organised and adaptable
- Coordination of admin tasks to support Project Managers and construction team
- Maintaining databases, business reports, spreadsheets and contract performance
- Compiling job packs, raising purchase orders, booking traffic management
- Tracking build progress across in-house teams and external contractors
- Collating and processing external quotes and orders and liaising with finance
- Preparation and submission of planning applications with supporting documents
- Ensuring permits and traffic management plans are processed efficiently
