Accounting Manager

• Prepare and post journal entries, including accruals, prepaids, and fixed assets.
• Perform balance sheet reconciliations and investigate variances.
• Maintain accurate accounting records for trade spend, deductions, rebates, and other key accounts.
• Assist in preparing supporting schedules and documentation for financial reporting.
• Support inventory reconciliations across manufacturing and third-party logistics partners.
• Partner with Operations to reconcile inventory receipts and vendor billings.
• Assist in maintaining accurate inventory costing and valuation records.
• Support ERP implementation and system enhancement initiatives, including migration activities.
• Maintain accurate financial data and accounting records within company systems.
• Assist with documenting accounting processes, controls, and procedures.
• Process vendor invoices, expense reports, and payment runs in a timely manner.
• Support customer billing, collections, and cash application activities.
• Reconcile accounts payable and accounts receivable subledgers to the general ledger.
• Assist with audit preparation, tax schedules, and external reporting requirements.
• Contribute to process improvement initiatives and finance-related projects.
• Support ad hoc analyses and special projects as needed.

Accounting Specialist

Operations

• Book and manage air travel through GDS platforms such as Amadeus, Galileo, or Sabre
• Handle fare rules, ticket exchanges, reissues, cancellations, and itinerary changes
• Coordinate hotel, villa, transportation, dining, and experience reservations
• Research and compare supplier availability, rates, and travel options
• Monitor upcoming departures and proactively identify operational issues before they impact clients
• Prepare and distribute travel documents, confirmations, vouchers, and itinerary packages
• Communicate with clients as needed regarding confirmations, travel documentation, and trip logistics
• Support active travelers during schedule changes, disruptions, and other operational matters
• Assist with travel documentation and visa-related research
• Generate and track client invoices
• Reconcile supplier payments and commission records
• Maintain accurate booking records and documentation within CRM systems
• Support reimbursement processing and travel-related accounting tasks
• Ensure all records are accurate, organized, and up to date
• Build and maintain strong relationships with travel suppliers and service partners
• Coordinate confirmations, payments, special requests, and operational follow-ups
• Maintain supplier databases and booking records with a high level of accuracy

Travel Operations Specialist

Executive Assistant

• Manage complex diaries and schedules across multiple time zones, ensuring smooth coordination and minimal disruption.
• Coordinate domestic and international travel arrangements, including commercial flights, private jets, and helicopter transfers, ensuring all logistics and contingencies are fully planned.
• Prepare detailed, end-to-end travel itineraries to ensure efficient, seamless, and well-organised travel experiences.
• Liaise with travel agents and service providers on behalf of the client to secure competitive rates while maintaining high service standards.
• Provide remote coordination support for private properties, including liaising with on-site staff and contractors as needed.
• Manage appointments and calendars, proactively resolving scheduling conflicts and anticipating needs in advance.
• Coordinate building, refurbishment, and maintenance projects, tracking progress and ensuring timelines and budgets are met.
• Maintain and improve digital filing systems and records to ensure accuracy, organisation, and easy access.
• Handle ad hoc tasks and requests with efficiency, discretion, and urgency.

Personal Assistant

• Manage and organize the executive inbox, prioritizing emails and drafting responses when appropriate
• Maintain and coordinate calendar scheduling, meetings, and appointments
• Prepare meeting agendas, track action items, and follow up on deliverables
• Assist with prioritization and task management for key initiatives
• Organize files, documents, and shared drives for easy access and collaboration
• Coordinate communication with internal teams and external partners
• Assist with project tracking and operational follow-ups
• Maintain organized documentation and operational processes
• Support workflow management across ongoing projects
• Own monthly data collection from brand contacts, including first-pass follow-ups on missing files (ongoing responsibility in collaboration with leadership)
• Assist with monthly invoicing and billing
• Maintain basic QuickBooks records
• Manage the commissions process end-to-end: pull monthly reporting, match invoices, issue commissions, track payments, and reconcile records
• Support documentation for client billing and reporting
• Provide telesales support, including outreach to prospects
• Assist with CRM updates and tracking sales activity
• Support lead generation and follow-up communications

Operations Assistant

• Manage calendars, scheduling, and meeting coordination across stakeholders
• Organize internal documents, records, and operational systems
• Support inbox management and communication coordination when needed
• Track ongoing projects and ensure tasks are moving forward across teams
• Help coordinate priorities between internal stakeholders and leadership
• Assist with process documentation and operational workflows
• Follow up with team members to ensure deliverables stay on track
• Create and improve internal systems for operational efficiency
• Maintain trackers, reporting dashboards, and internal documentation
• Support cross-functional coordination as needed
• Handle ad hoc administrative and operational tasks for leadership
• Assist with research, vendor coordination, and other business support needs

Aux

Accounting Specialist

Travel Operations Specialist

Personal Assistant

Operations Assistant

Operations Coordinator